ADMINISTRATIVE COORDINATOR 1/2/3/4

State of Louisiana; Baton Rouge (LA); On-site; USD 40,000 - 65,000; Full time

Job summary

Louisiana Works in Baton Rouge is seeking an Administrative Coordinator to provide administrative and legal secretarial support for the office of Workers' Compensation Judge and to liaise with the public on administrative and minor legal matters.

This role requires knowledge of Workers' Compensation procedures and statutes; no prior experience is required. The position supports hearings, record-keeping, and coordination within the Office of Workers’ Compensation Administration.

Qualifications

• Accepting direction and following guidance. (≤140 chars)
• Clear, structured communication with internal and external stakeholders.
• Understanding customer needs and prioritizing service.

Responsibilities

• Assembles records and exhibits in a form acceptable to each Court of Appeals.
• Monitors appeals and ensures estimated appeal costs are paid timely; may file a Rule to Show Cause.
• Inquiries concerning complex Workers' Compensation issues; communicates via phone, in person, and in writing.
• Monitors requisitioning of office supplies and equipment.
• Reviews requests for approval of compromises or lump-sum settlements and advises the Judge.

Skills

Accepting Direction

Communicating Effectively

Focusing on Customers

Job description

Office of Workers Compensation

Office of Workers Compensation
Division: Hearings District 5
Location: East Baton Rouge Parish

Louisiana Works transforms lives and drives prosperity by putting people at the center of everything we do. We provide one seamless door where individualized solutions create new possibilities, proving that when government works for people, Louisiana works for everyone.

Learn more about Louisiana Works

The Administrative Coordinator will provide administrative and legal secretarial support for the office of Workers' Compensation Judge and to act as liaison with the public concerning administrative and minor legal matters, requiring a working knowledge of Workers' Compensation procedural rules and statutes.

The Office of Workers’ Compensation Administration (OWCA) in Louisiana oversees the enforcement and administration of workers’ compensation laws, aiming to support early return-to-work efforts and improve workplace safety. The department manages disputed claims, conducts hearings, reviews medical treatment disputes, and investigates fraud through collaborative efforts like the GAME ON task force.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.


• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.


• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

No experience or training is required.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Details:

• Assembles records and exhibits in a form acceptable to each Court of Appeals.


• Monitors appeals and insures that estimated appeal costs are paid in a timely manner. Is authorized on behalf of the State to file a Rule to Show Cause before the Workers' Compensation Judge why appeals should not be dismissed for failure to pay estimated appeal costs in a timely manner.


• Process inquiries concerning complex Workers' Compensation issues and communicates via telephone, in person and in writing a wide variety of information concerning the Workers' Compensation hearing procedure to entities including but not limited to parties, attorneys, insurance representatives, governmental bodies, congressional and legislative personnel and their constituents.


• Monitors requisitioning of office supplies and equipment


• Reviews Request for Approval of Compromise or Lump Sum settlements and recommends approval or rejection to Workers' Compensation Judge.

Position-Specific Details:

Location: Baton Rouge, La

Appointment Type: Probational / Job Appointment / Promotional / Detail to Special Duty

Career Progression Group:

Administrative Coordinator 1, 2, 3, or 4

Please click on the links below to learn more about each job level:

• Administrative Coordinator 1


• Administrative Coordinator 2


• Administrative Coordinator 3


• Administrative Coordinator 4

Contact Information:

For further information about this vacancy, contact:

Kedrick Kennedy

[e-mail]

Louisiana Works is an equal employment opportunity employer and SAME agency that serves as a model employer for the recruitment, hiring, and retention of individuals with disabilities.

Auxiliary aids and services are available upon request to individuals with disabilities TDD# 800-259-515