Administrative Coordinator 3/4- District 3 (Baton Rouge)

State of Louisiana; Baton Rouge (LA); On-site; USD 37,000 - 52,000; Full time

Job summary

The State of Louisiana Public Service Commission, District 3, in Baton Rouge, seeks an Administrative Coordinator to independently perform regulatory duties and manage confidential matters with minimal supervision. The role requires two years of administrative services experience and offers a path through a career progression group.

Work hours are 8:00 AM to 4:30 PM, Monday–Friday, with opportunities for advancement within the Civil Service framework.

Qualifications

• Two years of experience in administrative services.
• Experience substitution: 15 semester hours earned equals six months of experience.

Responsibilities

• Compiles, prepares, and submits monthly, quarterly and annual reports to the LPSC Budget Office for inclusion in reports to the Office of Planning and Budget, Legislative Auditor, etc.
• Establishes and maintains good working relationships with officials of utility companies, related to federal and state agencies, and the general public.
• Organizes, prepares, and hands out materials at monthly, quarterly and annual meetings with utility executives and staff for the purpose of keeping with changes in policies, procedures, etc.
• Receives correspondence, telephone calls, and e-mails related to confidential and sensitive matters and determines the appropriate action to be taken.
• Acts as liaison between utility companies and consumers.
• Maintains a Daily Vehicle Log of travel in assigned state vehicle.

Skills

Administrative experience

Job description

**This job is located in Baton Rouge, LA**

The incumbent independently performs administrative and public utility regulatory duties for the Louisiana Public Service Commission, District 3, Baton Rouge office. The incumbent is required to know all facets and functions of the Louisiana Public Service Commission. Performs work autonomously with minimal supervision from the District 3 Commissioner or Executive Assistant, exercising a high degree of independent judgment and initiative to determine appropriate action to take in non-routine matters. Maintains confidentiality in sensitive matters.

THE IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Accepting Direction: The ability to be open and willing to follow guidance or instructions.

Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Compiles, prepares, and submits monthly, quarterly and annual reports to the LPSC Budget Office for inclusion in reports to the Office of Planning and Budget, Legislative Auditor, etc.
• Establishes and maintains good working relationships with officials of utility companies, related to federal and state agencies, and the general public.
• Organizes, prepares, and hands out materials at monthly, quarterly and annual meetings with utility executives and staff for the purpose of keeping with changes in policies, procedures, etc.
• Receives correspondence, telephone calls, and e-mails related to confidential and sensitive matters and determines the appropriate action to be taken.
• Acts as liaison between utility companies and consumers.
• Maintains a Daily Vehicle Log of travel in assigned state vehicle.

Position-Specific Details:

Appointment Type: Probational and Promotional

Career Progression: This position participates in a Career Progression Group (CPG). This position provides the opportunity to advance within the job series.

Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday-Friday.

As part of a Career Progression Group, vacancies may be filled from this recruitment as an Administrative Coordinator 3 or 4 depending on the level of experience of the selected applicant(s). Please refer to the ‘Job Specifications’ tab located at the top of the LA Careers ‘Current Job Opportunities' page of the Civil Service website for specific information on salary ranges, minimum qualifications, and job concepts for each level.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.