Administrative Coordinator 1/2/3

State of Louisiana; Baton Rouge (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

The Louisiana Department of Children and Family Services (DCFS) seeks an Administrative Coordinator for the Tangipahoa Parish Child Welfare Office in Amite, LA. The role is the first point of contact, providing welcoming reception and essential front-office support.

No prior experience is required; duties include greeting visitors, handling correspondence, creating purchase orders, processing invoices via the Vendor Invoice Portal, and producing quarterly office utilization reports.

Qualifications

• No experience or training is required.
• Valid driver's license and access to a personal vehicle.
• Background checks required prior to employment.

Responsibilities

• Greets visitors in a cordial manner and maintains office procedure.
• Receives correspondence and notifies staff of receipt.
• Creates purchase orders.
• Inputs invoices into Vendor Invoice Portal.
• Office Space Utilizations Quarterly Reports

Job description

Department MISSION

DCFS is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters.

About This Job

We’re looking for an Administrative Coordinator to serve as the first point of contact at the agency in our Child Welfare Office in Tangipahoa Parish, creating a welcoming environment for clients and visitors and providing administrative support that keeps our front office running smoothly.

This position provides clerical, programmatic, and administrative support functions for staff, applicants and clients of the Tangipahoa Parish Child Welfare office.

Location

This vacancy is located in Tangipahoa Parish- DCFS Child Welfare Office in Amite, LA.

Department VISION

We care for the well-being and safety of Louisiana's people.

Department VALUES

Treating all people with dignity, compassion and respect, while providing services with integrity.

Selected Core Competencies

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

Selected Preferred Competencies

• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors and actions in response to evolving circumstances or unexpected change.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication and consideration for others.

Minimum Qualifications

No experience or training is required.

Job Duties

• Greets visitors in a cordial manner and maintains office procedure.
• Receives correspondence and notifies staff of receipt.
• Creates purchase orders.
• Inputs invoices into Vendor Invoice Portal.
• Office Space Utilizations Quarterly Reports

Position-Specific Details

Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Career Progression: This position may be filled as a Administrative Coordinator 1-3, depending on selected applicant.

Work Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Work Location: Covington Region (Tangipahoa Parish)

Louisiana HB420 requires that all prospective DCFS employees complete and clear multiple background checks prior to employment with the agency.

NOTE: The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15.587.1 (c).

Must possess a valid driver's license & access to a personal vehicle before appointment.

Contact Information

For further information about this vacancy contact:

Shelby Young

DCFS Human Resources

[e-mail]

Equal Opportunity Statement

DCFS is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer (SAME) for People with Disabilities" that supports the recruitment, hiring, and retention of individuals with disabilities.

Career Opportunities

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

Benefits and Compensation

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave – Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras
• Good Friday
• Memorial Day
• Independence Day
• Labor Day
• Veteran's Day
• Thanksgiving Day
• Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement

State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others