Administrative Coordinator

Hastings Center, Inc.; Washington (District of Columbia); On-site; USD 50,000 - 54,000; Full time

Benefits offered by this job

Health & wellness programs

PTO & paid holidays

Flexible work arrangements

403(b) with company match

Tuition reimbursement

Career development & training

Commuter benefits

Vibrant company culture

Job summary

Howard University is seeking a detail-oriented office administrator to support department workflows and day-to-day operations. You will handle scheduling, basic financial entries, and information inquiries, ensuring a professional and organized office environment.

The role requires 0-2 years of general work experience, a high school diploma or GED, and proficiency with MS Word, Excel, and PowerPoint. Strong communication and discretion are essential for daily coordination across faculty, staff,

Qualifications

• High School Diploma or GED required.
• 0-2 years of general work experience.
• Proficiency with MS Word, Excel and PowerPoint.
• Strong communication and organizational skills.
• Ability to maintain confidentiality.

Responsibilities

• Manage office workflow and procedures as directed by supervisor.
• Enter requisitions and financial documents using related software.
• Schedule appointments, meetings, and conferences for department staff.
• Provide information to inquiries and refer complex questions to supervisor.
• Maintain organized filing systems and general office upkeep.

Skills

Communication

Detail oriented

Organizational skills

Discretion / Confidentiality

Interpersonal skills

Education

High School Diploma or GED

Tools

MS Word

Excel

PowerPoint

Job description

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.At Howard University, we prioritize well-being and professional growth.Here is what we offer:Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health supportWork-Life Balance: PTO, paid holidays, flexible work arrangementsFinancial Wellness: Competitive salary, 403(b) with company matchProfessional Development: Ongoing training, tuition reimbursement, and career advancement pathsAdditional Perks: Wellness programs, commuter benefits, and a vibrant company cultureJoin Howard University and thrive with us!https://hr.howard.edu/benefits-wellnessBASIC FUNCTION:The purpose of this position is to perform a variety of office management and administrative work. This position may control office workflow and established office procedures in support of the department. The incumbent typically works at a high degree of independence and with sound business acumen, uses initiative to carry out regular assignments in accordance with established policies and procedures. This position generally reports to a department manager, assistant/associate director, assistant/associate dean or other senior administrator.SUPERVISORY ACCOUNTABILITY:Involves no responsibility or authority for the direction of othersNATURE AND SCOPE:Internal contacts generally include administrators, faculty, students and staff. External contacts generally include vendors, consultants, visitors and the general public.PRINCIPAL ACCOUNTABITIES:Control the workflow of the office. Implement office procedures and practices. Perform directives from supervisor to coordinate administrative procedures within department and/or among other offices.Enter requisitions and financial documents with related software applications. Submit final reports to department administrators and/or managersUtilize the university’s computing software and databases, as required in the execution of administrative and clerical duties and responsibilities.Maintain other’s schedules as instructed and assist with the scheduling of appointments; meetings and conferences for department heads and/or other department staff. Assist with scheduling facilities and services according to instructions from supervisor.Provide general information in response to inquiries in person or telephone; refer highly analytical inquires to immediate supervisor.Maintain the organization of the office, and performing basic office upkeep to ensure a clean, professional work environment .BARGAINING UNIT: N/AAssist with the Coordination logistics of all department events and meetings including travel and lodging arrangements, agendas, information packets, parking, amenities etc. and provide on-site guidance to visitors and guests for university related events.Review catalogs and meet with vendors to order office supplies and equipment. Obtain bids and price quotes from vendors, monitor inventory of supplies.Create and manage office filing systems. Responsible for filing correspondence and other items accordingly.Receive, open and screen mail for the department.Perform other job-related duties as assigned.CORE COMPETENCIES:General knowledge of office and administrative practices and principles.Skill in operation of computers, related software applications (MS Word, Excel, PowerPoint). Knowledge of standard office equipment.Ability to communicate effectively orally and in writing with a diverse population. Must be detailed oriented and organized.Ability to exercise discretion and ensure a high-level of confidentiality.Ability to establish and maintain effective and harmonious work relations with faculty, staff, students and the general publicMINIMUM REQUIREMENTS:High School Diploma or GED and 0-2 years of general work experienceNote: This position description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The university has the right to revise this position description at any time. This position description is not to be construed as a contract for employment.Compliance Salary Range Disclosure$50,000-$54,000