Administrative Coordinator

bsu; United States; On-site; USD 23,000 - 25,000; Full time

Job summary

Ball State University is seeking an Administrative Coordinator to support the Department of Information Systems and Operations Management. The role entails coordinating office operations, managing budgets, supervising student employees, and assisting with departmental initiatives in a fast-paced environment.

The ideal candidate is highly organized with strong communication skills. A minimum of one year in office administration is required; a Bachelor’s degree is preferred.

Qualifications

• Minimum one year of office administration experience.
• Proficiency with Microsoft Word and Excel.
• Strong communication skills required.

Responsibilities

• Coordinate departmental office operations and administrative workflow.
• Monitor and prepare budget records; process purchase orders and receipts.
• Assist with class scheduling, room/space coordination, and course changes.
• Maintain departmental records and personnel documentation.
• Supervise student workers and graduate assistants; manage lab facilities and inventories.
• Provide information to students and faculty on requirements and scheduling.

Skills

Office administration

Budget coordination

Student supervision

Communication skills

Education

Associate degree

Bachelor's degree (preferred)

Job description

Position Title: Administrative Coordinator

Compensation: $16.50 - 17.84

Department: Info Systems & Operations Mgt (Qiannong

Start Date: 09/21/2026

About this opportunity:

The Department of Information Systems and Operations Management invites applications for an Administrative Coordinator. This multifaceted position offers the opportunity to collaborate with faculty, staff, and students while managing office operations, coordinating budgets, supervising student employees, and supporting departmental initiatives. The successful candidate is highly organized, detail-oriented, and possesses strong communication skills enabling them to thrive in a fast-paced environment. Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

What you’ll do and what you’ll bring:

Position Function:

Coordinate all departmental office operations; manage administrative workflow; supervise students and office-assigned graduate assistants.

Duties & Responsibilities:

1. Oversee and organize office operations; perform administrative and secretarial duties; assist the department Chair in the preparation of a variety of college and university reports concerning such activities as program reviews, accrediting agency documentation, assignment reports and equipment requests.
2. Monitor budget records for all departmental accounts; submit online purchase orders and receipts of goods and services; verify monthly copier and telephone expenses; prepare expenditure projections for budget requests; coordinate and follow-up departmental equipment requisitions; maintain records and monitor equipment repair process.
3. Assist with class and instructor scheduling and course changes; negotiate space requests; input instructor updates and online permission approval; prepare postings for curricular revisions and new programs; process and record grade changes.
4. Maintain departmental records, personal files, and databases to ensure compliance with university regulations; coordinate documentation for processing employment contracts and other personnel related forms and records.
5. Manage and supervise department labs and student employees; security of lab facilities; scheduling and payroll; order lab supplies; maintain hardware and software inventory; coordinate computer classroom reservations.
6. Provide information to students and faculty regarding major/minor requirements, course scheduling, registration, etc.; assist the department Chair in implementing departmental policies and procedures; compose memos and correspondence for the department Chair; oversee the use of departmental resources.
7. Hire, train, assign, and evaluate student workers including graduate assistants; verify, monitor, and approve, work hours; act as liaison with other university offices, departments, and contacts from outside the university.
8. Perform receptionist duties; greet and assist visitors, answer telephone calls, answer inquiries, and direct individuals.
9. Maintain regular and predictable attendance.
10. Perform other related duties as assigned.

Minimum Qualifications:

• Associate's degree or an additional two years of related experience will be accepted in lieu of an associate's degree.
• At least one year of office administration or related experience.
• Proficiency with Microsoft Word and Excel.
• Strong communication skills.

Preferred Qualifications:

• Bachelor's degree.
• Familiarity with Banner; experience working with budgets; supervisory experience.

What we offer:

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.

When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you.