Administrative Coordinator

Ball State PBS; Muncie (IN); On-site; USD 47,279,000 - 51,119,000; Full time

Benefits offered by this job

Paid time off

Tuition benefits

Health insurance

Job summary

Ball State University seeks an Administrative Coordinator to serve as the department's operational hub in Marketing, coordinating budgets, events, communications, and office operations. You will supervise student employees and support initiatives that enhance student experiences.

The role emphasizes collaboration, problem solving, and continuous improvement in a fast-paced environment, with opportunities to contribute to departmental and university goals while delivering outstanding service.

Qualifications

• Experience in office administration, management, or customer service.
• Ability to coordinate multiple priorities and communicate with diverse audiences.
• Quickly learn new technologies and university systems.

Responsibilities

• Coordinate daily administrative and operational functions for the Marketing dept.
• Maintain budgets, purchasing, travel, and financial processes; ensure compliance.
• Recruit, hire, train, and supervise graduate assistants and student staff.
• Coordinate facilities, inventory, and confidential records; liaise with support offices.
• Use university systems to enroll, purchase, travel, schedule, and operate efficiently.

Skills

Office administration

Customer service

Communication

Team collaboration

Budget management

Education

Bachelor's degree

Tools

Microsoft Office

University systems

Job description

## Administrative CoordinatorApplylocations: Ball State Universitytime type: Full timeposted on: Posted Todaytime left to apply: End Date: August 24, 2026 (11 days left to apply)job requisition id: R-02893**Position Title:**Administrative Coordinator**Compensation:**$16.50 - 17.84**Department:**Marketing**Start Date:**08/31/2026**About this opportunity:**Join a student-focused team in the Department of Marketing where your organizational expertise and passion for collaboration can make a meaningful impact. This role serves as the operational hub of the department, partnering closely with faculty, students, alumni, and partners to support innovative programs and exceptional student experiences. From coordinating budgets, events, communications, and office operations to leading student employees and enhancing department initiatives, you'll play a vital role in advancing the department's success. The ideal candidate will thrive in a fast-paced environment that values continuous improvement, and exceptional service. If you enjoy building relationships, solving problems, taking initiative, and being part of a supportive community dedicated to learning and growth, this is an excellent opportunity to make a meaningful impact.Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.**What you'll do and what you'll bring:****Position Function:**Coordinate the daily administrative and operational functions of the Department of Marketing and the Center for Professional Selling. Working closely with the Department Chair, faculty, staff, students, and external partners, this position develops and coordinates administrative systems, supports implementation of departmental priorities, and fosters a welcoming, collaborative, and student-centered environment that advances departmental, college, and university goals.## Duties & Responsibilities1. Coordinate daily administrative and operational functions of the department; partner with the Department Chair to anticipate administrative needs, support implementation of departmental priorities, coordinate projects, improve processes, and maintain efficient departmental operations.2. Maintain, monitor, reconcile, and coordinate departmental budgets, purchasing, travel, Foundation accounts, procurement, and financial processes; recommend purchases, monitor expenditures, verify receipt of goods, and ensure compliance with university policies.3. Work with Chair to recruit, hire, train, supervise, schedule, and support graduate assistants and student employees; coordinate work assignments, approve time, monitor payroll, provide coaching and professional development, and foster a collaborative team environment.4. Coordinate departmental facilities, equipment, office operations, inventory, and confidential records; serve as liaison with university support offices to resolve operational needs.5. Utilize university systems and technologies to coordinate enrollment, purchasing, travel, scheduling, and departmental operations; demonstrate the ability to quickly learn new systems and identify opportunities to improve efficiency.6. Serve as the primary point of contact for prospective students, current students, alumni, employers, faculty, staff, and visitors by creating a welcoming, responsive, and service-oriented environment; communicate effectively, resolve problems, and connect individuals with appropriate resources.7. Coordinate departmental communications by maintaining the department website, calendars, shared resources, newsletters, forms, and other communication tools; contribute to social media, recruitment, event planning, and promotional initiatives based on departmental needs and individual strengths.8. Build collaborative relationships across the department and university; work effectively with diverse stakeholders while demonstrating initiative, sound judgment, creative problem solving, and a commitment to continuous improvement.9. Perform other related duties as assigned and maintain regular and predictable attendance.## Minimum Qualifications* Experience in office administration, management, or customer service.* Demonstrated ability to coordinate multiple priorities, communicate effectively with various audiences, and work collaboratively in a team environment.* Ability to quickly learn new technologies, software applications, and university systems.* Strong organizational, interpersonal, written, and verbal communication skills.## Preferred Qualifications* Bachelor's degree from an accredited institution.* Experience in higher education or an academic office.* Experience supervising graduate assistants, student employees, interns, or similar staff.* Experience coordinating events, communications, websites, or social media.**How to apply:****For inquiries about this opportunity, please contact:**Jamye Foster ([e-mail])I**mportant: Please follow upload instructions for attaching all required documents listed below. Only complete applications will be considered.****REQUIRED APPLICATION DOCUMENTS:*** **Cover Letter*** **Resume \*Please do not use the Autofill feature for your resume/vitae****Note: Within the application, you will be asked to provide names and contact information for three (3) professional references.****Application Deadline: August 24, 2026, 12:01 a.m.****What we offer:**At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you.Let's fly together toward a secure and prosperous tomorrow.**Curious about our excellent benefits package?**We have developed a calculator that show you the value of our core benefits. Select the *Total Compensation Calculator - Staff* *(Exempt)* and download our calculator spreadsheet.### That's how Ball State works.Goodness requires action to grow. We're dedicated to doing our part to keep goodness growing in Muncie, at our university, and as far beyond as possible. That's where you come in. When you join our team, you become part of goodness in action. Our main priority: uplifting students so they can discover their full potential. **This is how we fly.**### It all comes down to caring.There are about 3,000 full-time faculty and staff in the Ball State University work family. Each brings unique gifts to help us be the kind of institution we want to be. In return, we do our best to take care of them through comprehensive medical and dental plans, a Health Savings Account (which we contribute to), and a whole range of wellness, retirement, and other benefits like covering the cost of tuition at Ball State for you and your family. **We can offer you more.**### A great place to work in a great place to live.Where you live matters just as much as where you work. We get it. That's why we've invested since the very beginning in making our hometown work. On campus, find state-of-the-art facilities and one-of-a-kind arts and cultural events. In Muncie, you'll find a warm and welcoming community with affordable housing and a vibrant downtown arts, food, and music scene. **What could be better? You here - for starters.**### EEO/AA StatementBall State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status.