Academic Advisor

Ball State PBS; Muncie, Northern (IN, KY); Hybrid; USD 44,000 - 45,000; Full time

Benefits offered by this job

Paid vacation days

Paid sick days

Paid holidays

Parental leave (6 weeks)

Health and dental insurance

Retirement benefits

Job summary

Ball State University seeks an Academic Advisor within University College to provide proactive advising and guidance on degree requirements, policies, and university resources. You will support approximately 300 students with planning, progress tracking, and timely graduation.

The role emphasizes student-centered coaching, collaboration with departments, and engagement in campus retention initiatives to uplift student success and development.

Qualifications

• Bachelor’s degree from an accredited college or university by date of employment.
• Experience in academic advising, student services, higher education, counseling, or related field.
• Ability to work with faculty, administration, and undergraduate students.

Responsibilities

• Provide proactive advising to an assigned caseload of approximately 300 students on course planning, degree requirements, and academic progress.
• Create and maintain personalized four-year degree plans.
• Promote success strategies and conduct outreach to high-need students.

Skills

Advising experience

Student services

Communication skills

Confidentiality

Advocacy for students

Education

Bachelor’s degree

Master’s degree (preferred)

Tools

Banner

Stellic

EAB Navigate

Job description

Position Title

Academic Advisor

Compensation

$43,999 - $45,000

Department

Vc Prov Stu Success & Dean Unv Coll_H

About this opportunity

Academic Advisors within University College at Ball State University strive to empower and inspire students to develop a meaningful academic experience using the array of high-quality opportunities and educational tools provided by the university to become impactful leaders in their academic field and community.

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

What you’ll do and what you’ll bring: Position Function

Academic Advisors within University College at Ball State University strive to empower and inspire students to develop a meaningful academic experience using the array of high-quality opportunities and educational tools provided by the university to become impactful leaders in their academic field and community. Utilizing a student-centered approach, academic advisors are dedicated to teaching students how to successfully access academic information and connect to crucial resources as well as equipping them with the skills necessary to develop a high-quality educational experience and achieve timely graduation.

This position will provide comprehensive and proactive academic advising, promote student success strategies, and guide students in understanding their degree requirements, academic policies, university procedures, and the university resources available to make informed decisions regarding their degree program.

Duties and Responsibilities

• Provide proactive advising to an assigned caseload of approximately 300 students to provide information and guidance on academic-related issues such as course planning and registration, degree requirements, and academic progress.
• Provide support to students by creating and maintaining personalized four-year degree plans as mandated by the State of Indiana; train students to interpret the Stellic degree audit and use Self-Service Banner (SSB).
• Promote strategies for success with students including time management, study tips, and participation in tutoring and supplemental instruction sessions; conduct proactive/intrusive outreach to high support students; provide additional intervention with assigned students in the process of academic warning.
• Participate in appropriate admissions and orientation events; assist new transfer students and collaborate with academic departments as necessary.
• Participate in unit-specific and campus-wide retention and student success initiatives.
• Assist students in exploring career/major options and the use of related campus services; assist students in the selection of alternative and/or complementary major/minor programs.
• Maintain up-to-date knowledge of university academic programs, requirements, policies, and procedures as outlined in academic postings, the Undergraduate Catalog, the Student Success Handbook, and other resources.
• Create reports related to student advisee caseloads as directed by academic advising leadership.
• Assist students in understanding the philosophical purpose and requirements of the University Core Curriculum (UCC).
• Communicate with academic departments regarding curriculum and advising services as appropriate.
• Serve as a referral agent to other university resources and services.
• Represent Academic Advising through service on university committees and participation in campus events; participate in professional development activities.
• Perform other related duties as assigned.

Minimum Qualifications

• Bachelor’s degree from an accredited college or university by date of employment
• Experience in academic advising, student services, higher education, counseling, or related field
• Ability to work with faculty, administration, and undergraduate students
• Ability to work in a collaborative environment and work independently
• Sensitivity to the needs of the student population
• Interpersonal/human relations skills
• Ability to encourage and empower students to make their own decisions
• Ability to act as an advocate for both the student and the university
• Ability to identify students’ needs for support services in order to make appropriate referrals
• Ability to maintain confidentiality

Preferred Qualifications

• Master’s degree from an accredited college or university by date of employment.
• Academic advising or student affairs experience.
• Familiarity with Ball State curriculum.
• Experience with Banner, Stellic, and EAB Navigate.

Applications must be received before

Applications must be received before 12:01 AM on September 10, 2026.

What we offer

At Ball State University, we understand the importance of balancing professional responsibilities with personal well‑being. That’s why we offer paid 24 vacation days, 12 sick days and 10 holidays a year.

Plus, our paid parental leave (6 weeks) is there for life’s most significant moments.

We offer affordable health and dental insurance, robust long‑term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family.

These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.

When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child’s (or children’s) undergraduate college tuition at Ball State. We do the same for you.

In fact, we’ll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition.

This offer is good from the very first day you start. It’s just one way we do our part to uplift you.

Let’s fly together toward a secure and prosperous tomorrow.

Curious about our excellent benefits package? We have developed a calculator that shows you the value of our core benefits. Select the Total Compensation Calculator - Professional and download the spreadsheet. If you are applying for a 10‑month position or one with Burris or Indiana Academy, please select the corresponding calculator.

Goodness requires action to grow. We’re dedicated to doing our part to keep goodness growing in Muncie, at our university, and as far beyond as possible. That’s where you come in. When you join our team, you become part of goodness in action. Our main priority: uplifting students so they can discover their full potential. This is how we fly.

There are about 3,000 full‑time faculty and staff in the Ball State University work family. Each brings unique gifts to help us be the kind of institution we want to be.

In return, we do our best to take care of them through comprehensive medical and dental plans, a Health Savings Account (which we contribute to), and a whole range of wellness, retirement, and other benefits like covering the cost of tuition at Ball State for you and your family.

We can offer you more. Where you live matters just as much as where you work. We get it. That’s why we’ve invested since the very beginning in making our hometown work. On campus, find state‑of‑the‑art facilities and one‑of‑a‑kind arts and cultural events. In Muncie, you’ll find a warm and welcoming community with affordable housing and a vibrant downtown arts, food, and music scene.

What could be better? You here - for starters. Ball State University is an equal‑opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status.

Ball State provides accommodations to qualified individuals with disabilities who can perform the essential functions of the position.

Contact Melissa Rubrecht, Director of Employee Relations, at 765‑285‑1823 for assistance.

People and Culture Services Administration Building (AD), Room G008 2000 University Avenue Muncie, IN47306 8:00a.m.-5:00p.m. Monday‑Friday Phone: 765‑285‑1834 Fax: 765‑285‑8663