Biomedical Program Coordinator

Ball State University; Muncie (IN); Hybrid; USD 34,000 - 37,000; Full time

Benefits offered by this job

Vacation days & holidays

Parental leave

Health and dental insurance

Retirement benefits

Job summary

Ball State University in Muncie, IN invites applications for a full‑time Biomedical Program Coordinator. The role provides administrative support to the Directors of Masters, PhD, and Biomedical Sciences Programs, including communications, application tracking, and event planning.

Hybrid work is possible for this 12‑month, benefits‑rich position. Minimum qualifications include an associate degree in biology/biomedical science and at least one year of office administration experience.

Qualifications

• Associate degree or equivalent required with at least 1 year of office administrative/secretarial experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong communication and organizational abilities essential for program coordination

Responsibilities

• Provide administrative support to Directors of Masters, PhD, and Biomedical Sciences Programs
• Manage program communications and inquiries, and track applications and progress
• Assist with events, TA evaluations, and program handbooks/websites
• Back‑up for program directors and maintain regular attendance

Skills

Office administration

Communication

Organizational skills

Education

Associate degree in biology/biomedical science

Tools

Microsoft Office Suite

Stellic

Job description

Position Title:

Biomedical Program Coordinator

Compensation:

$16.50 - 17.84

Department:

Biology

Start Date:

10/12/2026

About this opportunity:

The Department of Biology is one of the largest and most academically active units within the College of Sciences and Humanities. Building on a long record of excellence in teaching, research, and service, the department provides rigorous, hands‑on programs that prepare students for success in the biological and biomedical sciences.

Biology hosts a robust graduate program and a large biomedical sciences undergraduate program. These programs require considerable communication and support for our students. The Department of Biology at Ball State University invites applications for a full‑time Program Coordinator to assist the Directors of these programs. This is a full‑time, 12‑month position with the potential to be hybrid.

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

What you'll do and what you'll bring:

Position Function:

The primary responsibility for this position is to provide administrative support for the Directors of the Masters, PhD, and Biomedical Sciences Programs. This includes assisting with all aspects of the programs and performing other duties as assigned by the Department Chairperson.

Duties and Responsibilities:

Manage Communications

• Respond to program inquiries and maintain student communication lists.
• Assist in tracking applicants through university systems (i.e. Stellic).
• Serve as a program communication liaison with faculty and administration.

Assist with event planning

• Assist with organization/preparation of student orientation and faculty‑student mixer events.
• Assist with organization and marketing of Fall Seminar Series.

Assist with program management

• Assist with administration and tracking of TA evaluations.
• Assign student offices and maintain an office space inventory.
• Help to maintain program handbooks and websites.
• Participate in professional training and development as necessary.
• Act as back‑up for the program directors.

Manage applications and track student progress

• Manage student degree audit requests and maintain the accuracy of digital degree records, including processing exemptions and resolving record discrepancies
• Track applications.
• Assist with tracking student progress through the programs (coursework, milestones, paperwork).
• Perform other related duties as assigned.
• Maintain regular and predictable attendance.

Minimum Qualifications:

• Associate degree in Biology, biomedical science, or an equivalent combination of education and experience.
• At least one year of office administrative/secretarial or related experience,
• Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint.

Preferred Qualifications:

• Bachelor's degree in biology, biomedical science, or a related field from an accredited institution.
• Experience with online portal software systems.

Applications must be received before 12:01 AM on September 23, 2026.

What we offer:

• Paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year.
• Plus, our paid parental leave (6 weeks) is there for life's most significant moments.
• We offer affordable health and dental insurance, robust long‑term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family.
• These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.
• And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State.
• In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition.

Let's fly together toward a secure and prosperous tomorrow.

Curious about our excellent benefits package? We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet.