Administrative Coordinator

Kelly Services; Texas City (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Retirement savings plan

Paid holidays

Job summary

Kelly Services seeks an Administrative Coordinator to provide professional administrative and clerical support to a team, manage daily office operations, and assist with onboarding and travel arrangements.

The role requires strong organization, reliability, confidentiality, and a proactive approach to supporting leaders and staff in a fast-paced environment.

Qualifications

• Strong organizational and time-management abilities essential.
• Excellent attention to detail and accuracy required.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and complete tasks on schedule.

Responsibilities

• Provide administrative support to employees, leaders, and colleagues.
• Coordinate meeting logistics: book rooms, arrange catering, visitors, and materials.
• Support onboarding and travel arrangements as needed.
• Maintain records, document control, and audit-friendly documentation.

Skills

Organizational skills

Attention to detail

Communication skills

Prioritization

Problem-solving

Independent work

MS Office

Learning agility

Confidentiality

Job description

Administrative Coordinator

The Administrative Coordinator provides professional administrative and clerical support to a team of employees while helping manage daily office operations. This role coordinates meetings, supports travel and onboarding activities, maintains documentation and records, and assists with various administrative tasks under general supervision.

The ideal candidate is organized, dependable, service-oriented, and able to manage multiple priorities while maintaining accuracy, confidentiality, and a strong commitment to safety.

Key Responsibilities

• Provide professional administrative support to employees, leaders, and colleagues.
• Coordinate meeting logistics, including:
• Booking conference rooms
• Ordering food and beverages
• Arranging visitor access and escorts
• Preparing meeting materials and supplies
• Schedule meetings and adjust calendars based on leader and team requirements.
• Receive, screen, and direct incoming calls, visitors, and mail.
• Prepare reports and compile data in accordance with established procedures and guidelines.
• Document completed maintenance activities and enter work history into maintenance-management systems.
• Manage document ownership, review dates, retention requirements, and related documentation.
• Administer document repositories, file-sharing access, and document-control processes.
• Provide documentation support for audits, assessments, and operational reviews.
• Assist with employee onboarding activities and related administrative tasks.
• Research travel options, including flights, hotels, and rental vehicles, and arrange routine travel as needed.
• Run occasional errands and provide general support to the team.
• Collect and scan receipts and complete expense reports for personal expenses and submitter review.
• Maintain office-supply inventories, place orders, and manage expense reports for office purchases.
• Serve as a focal point for office equipment and troubleshoot routine equipment issues.
• Use available training and technology resources to expand knowledge and improve job performance.
• Maintain proficiency with Microsoft Office and other business software applications.
• Identify the appropriate software tools and systems to complete assigned tasks efficiently.
• Understand and use the integration of various business and functional systems.
• Stay current with changing technologies and information-management practices.
• Communicate work status, needs, and recommendations clearly and proactively.
• Build effective working relationships with employees, leaders, senior-level administrative professionals, and other stakeholders.
• Ask clarifying questions when needed and complete assignments accurately and within established timelines.
• Adapt quickly to changing priorities and demonstrate flexibility in responding to business needs.
• Identify opportunities to improve efficiency, productivity, and the quality of assigned work.
• Demonstrate initiative, independent thinking, sound judgment, and accountability.
• Treat all employees and visitors with professionalism and respect.

Safety and Core Values

• Learn and apply Dow’s safety behaviors, procedures, and expectations.
• Intervene appropriately when unsafe behaviors or conditions are observed.
• Demonstrate a strong commitment to safety, teamwork, continuous learning, and Dow’s core values.
• Make responsible decisions while completing assigned tasks.
• Maintain a high standard of quality, productivity, dependability, and professionalism.

Required Skills and Competencies

• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Effective written and verbal communication skills.
• Strong listening skills and the ability to follow instructions.
• Ability to manage competing priorities and complete assignments from start to finish.
• Demonstrated problem-solving skills and willingness to take initiative.
• Ability to work independently while contributing effectively to a team.
• Basic knowledge of Microsoft Office and other business software applications.
• Ability to learn new systems, troubleshoot routine technology issues, and adapt to changing processes.
• Commitment to safety, confidentiality, continuous improvement, and professional development.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.

Kelly Services is proud to be an Equal Employment Opportunity and Affiliation Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.