Administrative Coordinator

Spherion; Southbridge (MA); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Incentive recognition bonus program

Training and advancement opportunities

Stability and onboarding

Job summary

Spherion in Massachusetts is seeking a Customer Service/Administrative Coordinator to support logistics and customer service for external partners. The role emphasizes data entry, vehicle reports, and accurate inventory records.

You will handle daily office tasks, assist HR workflows, and provide professional service to federal agents, clients, and vendors. This full-time, on-site position offers paid onboarding and stable hours 9-5.

Qualifications

• Experience in data entry and office administration.
• Strong customer service abilities and communication.
• Proficient with Microsoft Office and web portals.
• Excellent organizational skills and attention to detail.
• Basic knowledge of automotive parts is a plus.

Responsibilities

• Perform high-volume, accurate data entry involving VINs, makes, models, mileage, and specific automotive parts.
• Coordinate daily logistics, human resources or accounting tasks, including processing payments through online agency portals and generating vehicle disposal reports using MS Access.
• Provide professional customer service when communicating with federal agents, clients, and vendors regarding vehicle disposals and inquiries.
• Organize, scan, and file physical and digital documentation into our central computer database.
• Answer incoming phone calls, route messages efficiently, and handle general office administrative duties.

Skills

Data entry

Customer service

Microsoft Office

Organizational skills

Automotive parts knowledge

Verbal communication

Tools

MS Access

Microsoft Word

Microsoft Excel

Job description

We are seeking a dedicated and organized Customer Service/Administrative Coordinator to join our small, dynamic team. In this role, you will play a critical part in managing essential logistics operations and providing top-tier customer service to external partners. The ideal Administrative Assistant will oversee daily data entry, manage vehicle reports, and maintain accurate records for automotive parts and inventory. If you are a detail-oriented professional with strong computer skills looking for a stable, long-term career, this Customer Service/Administrative Coordinator role offers a supportive workplace where you can directly impact our ongoing logistics and human resources workflow.

Compensation & Benefits

Competitive Pay: $28+/hr to start—will train! Whether you are a seasoned Machine Operator or transitioning from another field, we offer great starting rates.

Comprehensive Benefits:

Includes premium health insurance (medical, dental, vision) and eligibility for an incentive recognition bonus program. Career Advancement: Access to specialized training and fast-track promotion opportunities. Manufacturing production background or food service experience is a plus for candidates looking to grow quickly as an assembler or team lead.

Responsibilities Include:

• Perform high-volume, accurate data entry involving vehicle identification numbers (VINs), makes, models, mileage, and specific automotive parts.
• Coordinate daily logistics, human resources or accounting tasks, including processing payments through online agency portals and generating vehicle disposal reports using MS Access.
• Provide professional customer service when communicating with federal agents, clients, and vendors regarding vehicle disposals and inquiries.
• Organize, scan, and file physical and digital documentation into our central computer database.
• Answer incoming phone calls, route messages efficiently, and handle general office administrative duties.

Skills & Qualifications:

• Demonstrated expertise in data entry and general office administration.
• Strong background in providing exceptional customer service, with excellent follow-through and verbal communication skills.
• Proficient with computers, including Microsoft Office (Word, Access, Excel) and web-based portals.
• Exceptional organizational skills with rigorous attention to detail.
• Basic knowledge of automotive parts or vehicle specifications is helpful, though not required.

What's in It for You:

• Stable Work Hours: Predictable, full-time schedule from 9:00 AM to 5:00 PM, Monday through Friday.
• Tight-Knit Team Culture: Join an established, welcoming 5-person office with exceptionally low turnover and a supportive environment.
• Comprehensive Onboarding: Paid, hands‑on training to get you comfortable with our systems and process before taking over the role completely.
• Competitive Compensation: Start at $28.00+/hour with access to full benefits.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, or veteran status