Administrative Coordinator

Manufacturing Inc; Springfield (MA); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Stable work hours

Tight-knit team culture

Comprehensive onboarding

Competitive compensation

Job summary

Manufacturing Inc in Springfield, MA is seeking an Administrative Assistant to support logistics operations and customer service for external partners. You will manage data entry, vehicle reports, and inventory records, contributing to a smooth daily workflow.

This role offers stable hours, onboarding, and opportunities for advancement as you gain experience with MS Access and MS Office within a small, supportive team.

Qualifications

• Experience with data entry and office administration.
• Strong customer service skills and communication.
• Proficiency with MS Office and web portals.
• Excellent organizational abilities and attention to detail.
• Basic knowledge of automotive parts is a plus.

Responsibilities

• Perform high-volume data entry for VINs, parts, and inventories.
• Coordinate daily logistics tasks and process payments via online portals.
• Provide professional customer service with federal agents, clients, and vendors.
• Organize, scan, and file documents into the central database.
• Answer calls, route messages, and perform general office duties.

Skills

Data entry

Customer service

Microsoft Office

Organizational skills

Automotive parts knowledge

Tools

MS Access

MS Excel

MS Word

Job description

We are seeking a dedicated and organized Administrative Assistant to join our small, dynamic team. In this role, you will play a critical part in managing essential logistics operations and providing top-tier customer service to external partners. The ideal Administrative Assistant will oversee daily data entry, manage vehicle reports, and maintain accurate records for automotive parts and inventory. If you are a detail-oriented professional with strong computer skills looking for a stable, long-term career, this Administrative Assistant role offers a supportive workplace where you can directly impact our ongoing logistics workflow.

Compensation & Benefits

Competitive Pay: $28+/hr to start—will train! Whether you are a seasoned Machine Operator or transitioning from another field, we offer great starting rates.

Comprehensive Benefits

Includes premium health insurance (medical, dental, vision) and eligibility for an incentive recognition bonus program. Career Advancement: Access to specialized training and fast-track promotion opportunities. Manufacturing production background or food service experience is a plus for candidates looking to grow quickly as an assembler or team lead.

Responsibilities Include

• Perform high-volume, accurate data entry involving vehicle identification numbers (VINs), makes, models, mileage, and specific automotive parts.
• Coordinate daily logistics tasks, including processing payments through online agency portals and generating vehicle disposal reports using MS Access.
• Provide professional customer service when communicating with federal agents, clients, and vendors regarding vehicle disposals and inquiries.
• Organize, scan, and file physical and digital documentation into our central computer database.
• Answer incoming phone calls, route messages efficiently, and handle general office administrative duties.

Skills & Qualifications

• Demonstrated expertise in data entry and general office administration.
• Strong background in providing exceptional customer service, with excellent follow-through and verbal communication skills.
• Proficient with computers, including Microsoft Office (Word, Access, Excel) and web-based portals.
• Exceptional organizational skills with rigorous attention to detail.
• Basic knowledge of automotive parts or vehicle specifications is helpful, though not required.

What's in It for You:

• Stable Work Hours: Predictable, full-time schedule from 9:00 AM to 5:00 PM, Monday through Friday.
• Tight-Knit Team Culture: Join an established, welcoming 5-person office with exceptionally low turnover and a supportive environment.
• Comprehensive Onboarding: Paid, hands-on training to get you comfortable with our systems and process before taking over the role completely.
• Competitive Compensation: Start at $28.00+/hour with access to full benefits.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, or veteran status