Administrative Coordinator

Brown University; Rhode Island; Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Retirement benefits

Job summary

Brown University’s Department of Mathematics is seeking an Administrative Coordinator to support administrative, academic, and financial functions. The role includes handling financial transactions within policy, managing room reservations, coordinating events, and maintaining alumni/enrollment databases and departmental publicity.

The successful candidate will demonstrate strong communication, initiative, and discretion, with proficiency in Microsoft Office, Google Suite, and Workday.

Qualifications

• Associate's degree required with a minimum of 2 years of related experience or equivalent college degree.
• Strong financial and analytical skills are required.
• Effective communication, leadership, and interpersonal skills are essential.
• Initiative and ability to work independently; excellent problem-solving skills.
• Ability to maintain confidential information.

Responsibilities

• Provide administrative, academic, and financial support within department policies.
• Manage room reservation requests and purchasing/maintenance requests.
• Coordinate major department events and conferences.
• Maintain alumni and enrollment databases and department publicity.
• Update and maintain the department website and related information.

Skills

Effective communication

Leadership

Interpersonal skills

Initiative

Problem-solving

Confidentiality

Independent work

Attention to detail

Education

Associate's degree

Equivalent college degree

Tools

Microsoft Office

Google Suite

Workday

Job description

Job Description:The Administrative Coordinator plays an essential role in the Department of Mathematics by providing support related to administrative, academic, and financial functions. The coordinator has a comprehensive understanding of university financial policies and procedures and is often the first point of contact for faculty, students, and visitors. Responsibilities and tasks include limits on processing financial transactions, managing room reservation requests, purchasing and maintenance requests, as well as coordinating all major department events and conferences. The coordinator also manages alumni and enrollment databases, and department publicity, including general updating of the department website.Education and Experience:Associate's degree required with a minimum of 2 years of related experience; or equivalent college degree and no prior experience.Must have strong financial and analytical skills.Effective communication, leadership, and interpersonal skillsInitiative and ability to work independentlyExcellent problem-solving skills.Ability to maintain confidential information.Experience in an academic setting preferred.Strong level of computer proficiency in Microsoft Office, Google Suite, and/or Workday (is a plus).All offers of employment are contingent upon completion of a background check and/or education verification satisfactory to Brown University.Why Brown?Brown University is a leading research university that is distinguished by its student-centered learning and deep sense of purpose. Our students, faculty, and staff are driven by the idea that their work will impact the world.Brown University offers a flexible work/life balance, summer hours, winter break, and a comprehensive Benefits package, including time off and annual paid holidays. Benefit offerings include health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more. Read more about the benefits of working at Brown here.Benefits of Working at Brown:Please review additional information on the Benefits of Working at Brown.Recruiting Start Date:2026-10-21Job Posting Title:Administrative CoordinatorDepartment:Department of MathematicsGrade:Grade 8Worker Type:EmployeeWorker Sub-Type:RegularTime Type:Full timeScheduled Weekly Hours:37.5Position Work Location:HybridSubmission Guidelines:The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.This position is not eligible for visa sponsorship.Still Have Questions?If you have any questions you may contact [e-mail] is an E-Verify Employer.EEO Statement:Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.