Administrative Coordinator

Community Workforce Solutions; Raleigh (NC); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Paid holidays

Paid time off

Health insurance

Dental insurance

Vision insurance

Health Savings Account

Life insurance

403(b) retirement plan

Job summary

Community Workforce Solutions seeks an Administrative Coordinator to keep our Raleigh office running smoothly and to support our mission of helping individuals with disabilities achieve greater independence. As the first point of contact for employees and visitors, you will handle front-desk duties, answer calls, manage documents, coordinate training, and assist with SharePoint announcements.

This on-site role requires strong organization and the ability to handle confidential information with

Qualifications

• High school diploma or equivalent; higher degree preferred.
• 2+ years admin, office support, or customer service experience.
• Proficiency in MS Office (Outlook, Teams, Word, Excel).
• Strong organization and attention to detail.
• Excellent written and verbal communication.
• Ability to handle confidential information.
• Experience with individuals with disabilities and Canva familiarity a plus.

Responsibilities

• Welcome visitors and provide front-desk service.
• Answer calls and route to appropriate staff.
• Process purchase orders and invoices for approval.
• Coordinate employee training schedules and maintain documentation.
• Manage office supplies and purchasing.
• Maintain employee records and office documents.
• Assist with SharePoint communications and staff announcements.
• Coordinate mail, shipping, calendars, and office services.
• Support safety and emergency procedures.

Skills

MS Office

Administrative experience

Customer service

Communication skills

Organization

Data confidentiality

Education

High school diploma

Associates or Bachelor's preferred

Tools

SharePoint

Canva

Job description

Administrative Coordinator

Job Type: Full-Time

Location: Raleigh, NC | On-Site

Pay: $17.00 - $19.00 per hour

Be the Heart of Our Front Office

Help create a welcoming and organized environment where people and programs can thrive.

Community Workforce Solutions is seeking an Administrative Coordinator to help keep our Raleigh office running smoothly while supporting our mission of helping individuals with disabilities achieve greater independence. As a first point of contact for employees and visitors, this role combines front-office responsibilities with essential administrative support across the organization.

This is a great opportunity for someone who genuinely enjoys working with people and takes pride in their work. Strong organization and attention to detail are essential. We're looking for someone who takes initiative and approaches challenges with a problem-solving mindset. This is a fully on-site position based in our Raleigh office.

What You'll Do

• Welcome visitors and provide excellent front-desk customer service
• Answer incoming calls and connect callers with the appropriate staff
• Process purchase orders and invoices and route them for approval
• Coordinate employee training schedules and maintain related documentation
• Manage office supplies and authorized purchasing
• Maintain designated employee documentation and general office records
• Assist with SharePoint communications and staff announcements
• Coordinate mail, shipping, shared calendars, and other office services
• Support safety and emergency preparedness procedures

What You'll Bring

• High school diploma or equivalent required; associate's or bachelor's degree preferred
• 2+ years of administrative, office support, or customer service experience preferred
• Proficiency in Microsoft Office, including Outlook, Teams, Word, and Excel
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage changing priorities and work independently
• Ability to handle confidential information appropriately

Experience working with individuals with disabilities and familiarity with Canva are a plus.

Physical Requirements

• Ability to sit, stand, and move freely throughout the workday
• Ability to lift and carry office supplies or packages up to 25 pounds

Benefits

• Paid holidays and paid time off
• Health, dental, and vision insurance
• Health Savings Account (HSA)
• Life insurance
• 403(b) retirement plan

About Community Workforce Solutions

For over 60 years, Community Workforce Solutions has helped individuals with disabilities achieve greater independence through employment, education, and community inclusion. Our employees are part of a supportive, mission-driven team where their work makes a meaningful difference in the lives of others.

CWS offers competitive pay, comprehensive benefits, and opportunities for professional growth.

Community Workforce Solutions is a CARF-accredited nonprofit and an Equal Opportunity Employer committed to creating an inclusive workplace where everyone belongs.

Ready to make a difference? Join our team and help us continue building opportunities for the people and communities we serve.