Administrative Coordinator

Karyaar; Pittsburgh (Allegheny County); On-site; USD 42,000 - 65,000; Full time

Job summary

The University of Pittsburgh is seeking an Administrative Coordinator to provide daily support for an assigned program within the Med-Pediatrics Research Administration at UPMC Children’s Hospital of Pittsburgh in Lawrenceville, PA. You will implement procedures, coordinate workflows, and advise staff on program policies.

The ideal candidate has an Associate's Degree (or equivalent work experience) with at least three years in program support, data management, reporting, and communications.

Qualifications

• Associate degree required; equivalent relevant experience considered.
• Experience coordinating programs and managing data.
• Strong written and verbal communication skills.

Responsibilities

• Provide daily support for assigned program and workflows.
• Coordinate with internal and external stakeholders to meet objectives.
• Create and disseminate program communications and reports.
• Develop program evaluation tools and analyze data.
• Maintain program databases and resources.

Skills

Program coordination

Data management

Stakeholder coordination

Reporting

Communication

Education

Associate's Degree

Tools

Microsoft Office

Databases

Presentations

Job description

Open role · University of Pittsburgh# Administrative CoordinatorOn-siteFull-timePittsburgh, PAPosted Jul 6About the role## What you'd be doingProvides daily support in the execution of an assigned program, section, or special interest group and implements procedures, processes, services, and systems to support program workflow. Evaluates and monitors projects, coordinates with internal and external stakeholders, and advises staff on program policies. Creates program communications, coordinates data and manages program databases, and assists in developing program evaluations.Med-Pediatrics Research AdministrationEquivalent relevant work experience may be substituted for degree requirement. This position is located at UPMC Children’s Hospital of Pittsburgh in Lawrenceville. PA Child Abuse History Clearance, PA State Police Criminal Record Check, and FBI Criminal Record Check will be required prior to the start of employment. Also, a current TB test will be required as a condition of employment.EEO/AA/M/F/Vets/Disabled.Essential FunctionsProvides daily support in the execution of an assigned program, section, or special interest group; implements procedures, processes, services, and systems; supports program workflow.Coordinates with internal and external stakeholders to accomplish program objectives.Evaluates and monitors projects according to policies and objectives; advises staff regarding program policies.Creates and disseminates program communications; prepares routine reports, program resources, presentations, and publicity materials.Assists in the development of program evaluation tools and methods; recommends modifications to improve program effectiveness.Coordinates the collection and analysis of data; manages program databases.Physical EffortLight.The University of Pittsburgh is an equal opportunity employer / disability / veteran.Assignment CategoryFull-time regularJob ClassificationStaff.Program AssistantJob FamilyAdministrative SupportJob Sub-FamilyProgram & Project ManagementCampusPittsburghMinimum Education Level RequiredAssociate's DegreeMinimum Years Of Experience Required3Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.Work ScheduleShift determined by manager.Work ArrangementOn-Campus: Teams that work on campus, in an office, or in a lab.Hiring RangeTBD Based Upon QualificationsRelocation OfferedNoVisa Sponsorship ProvidedNoBackground CheckFor position finalists, employment with the University will require successful completion of a background checkChild Protection ClearancesThe following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.Required DocumentsResumeOptional DocumentsCover Letter