Faculty Affairs Coordinator

Karyaar; Pittsburgh (Allegheny County); Hybrid; USD 40,000 - 50,000; Full time

Job summary

The University of Pittsburgh is seeking a Faculty Affairs Coordinator to support faculty records processing, appointments and promotions, and reporting to executive leadership. The role involves interaction with deans, chairs, and high-level constituents, ensuring compliance with bylaws and policies.

The ideal candidate will bring a Bachelor's degree and at least two years of relevant experience, with strong data skills and attention to detail.

Qualifications

• Bachelor's degree required.
• Minimum 2 years of experience.
• Experience with faculty records or promotions preferred.

Responsibilities

• Assist with faculty appointments and promotions processing.
• Review faculty action requests and promotion dossiers for completeness and accuracy.
• Prepare detailed faculty reports for the Vice Provost and disseminate information to units and external agencies.
• Maintain faculty database and provide analyses of demographics for leadership.
• Serve as a policy resource on faculty affairs and coordinate with senior administration.

Skills

Policy knowledge

Data reporting

Interpersonal communication

Analytical skills

Education

Bachelor's Degree

Job description

Open role · University of Pittsburgh# Faculty Affairs CoordinatorOn-siteFull-timePittsburgh, PAPosted Jul 6About the role## What you'd be doingSupports Faculty Records functions by assisting with faculty appointments and promotions processing as well as reviewal of faculty action requests and faculty promotion dossiers. Provides reports to executive leadership. Interacts extensively with executive leadership and serves as a knowledgeable Faculty Affairs policy source.UPCI Hematology OncologySupports Faculty Records functions by assisting with faculty appointments and promotions processing as well as reviewal of faculty action requests and faculty promotion dossiers. Provides reports to executive leadership. Interacts extensively with executive leadership and serves as a knowledgeable Faculty Affairs policy source.Prepares detailed faculty reports for the Vice Provost; disseminates information among academic units, administrative offices, faculty, external agencies, and other institutions. Benchmarks and collects faculty data and identifies trends within the data.Reviews and interprets all faculty action requests and faculty promotion dossiers for completeness, accuracy, and adherence to the University bylaws and policies.Tracks faculty actions to ensure that all activity is documented and completed within the assigned timeframe. Maintains faculty database and provides analyses of faculty demographics to Vice Provost.Serves as a knowledgeable source on policies and procedures related to faculty affairs. Works closely with the director of Faculty Affairs and the Vice Provost notifying them of requests that need special consideration and provides recommendations or guidance for such actions.The job duties outlined in this job description include common job responsibilities for this title and level of jobs and are not intended to cover every duty. The University reserves the right to assign other duties to employees that are not listed in this job description.Essential FunctionsThis position will be expected to assist with faculty appointments and promotions processing for tenure, nontenure, and affiliated actions. This position will also be expected to interact with deans, department chairs, the Office of the Chancellor, and other high-level constituents.Physical EffortLittle physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.The University of Pittsburgh is an equal opportunity employer / disability / veteran.Assignment CategoryFull-time regularJob ClassificationStaff.Faculty Affairs CoordinatorJob FamilyHuman ResourcesCampusPittsburghMinimum Education Level RequiredBachelor's DegreeMinimum Years Of Experience Required2Will this position accept substitution in lieu of education or experience? NoWork ScheduleMonday - FridayWork ArrangementHybrid: Combination of On-Campus and Remote work as determined by the department.Hiring Range$39,971 - $49,964Relocation OfferedNoVisa Sponsorship ProvidedNoBackground CheckFor position finalists, employment with the University will require successful completion of a background checkChild Protection ClearancesNot ApplicableRequired DocumentsResumeOptional DocumentsCover Letter