Administrative Coordinator

U-Haul International, Inc.; Phoenix (AZ); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision plan

401(k) Savings Plan

Employee Stock Ownership Plan (ESOP)

Paid holidays, vacation, and sick time

Tuition Reimbursement

Life insurance

Job summary

U-Haul International, Inc. is seeking an Administrative Coordinator to support the Risk Management team.

The role involves handling phones, calendars, minutes, mail, supplies, events, and expense tracking, while ensuring confidential handling of information and collaboration with the team. The candidate will assist the Director of Risk Management and participate in special projects, with opportunities for professional development and on-site wellness programs.

Qualifications

• Must be organized, professional, and discreet.
• Ability to manage multiple tasks and prioritize effectively.
• Strong written and verbal communication skills.

Responsibilities

• Answer and direct phone calls to appropriate team members.
• Manage multiple calendars and coordinate meetings.
• Record and distribute meeting minutes accurately.
• Distribute mail to recipients and maintain department supplies.
• Plan department events and anniversaries.
• Process invoices and reimbursements; track department expenses.
• Update electronic files for Risk Management programs.
• Conduct QA checks on Risk Management processes.
• Support special projects as assigned.
• Obtain MVRs and communicate drug/alcohol test results for the Compliance Coordinator.
• Participate in rotating schedule for RPC notifications.

Skills

Multitasking

Calendar management

Verbal & written communication

Discretion with confidential info

Microsoft Office proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

To ensure a fair and consistent evaluation process, candidates are expected to complete all interviews and assessments independently and without the use of artificial intelligence tools (including AI-generated responses, prompts, or real-time assistance).Use of AI throughout the application and recruiting process may result in removal from consideration. Our goal is to get to know your authentic experiences, communication style, and problem-solving approach.

We are seeking an adaptable, upbeat, and highly organized individual to join our Risk Management team as an Administrative Coordinator. This role provides critical administrative and clerical support, including direct assistance to the Director of Risk Management. The ideal candidate is a motivated self-starter who demonstrates professionalism, discretion, and the ability to manage both routine responsibilities and special projects.

Responsibilities include but are not limited to:

• Answer and direct phone calls to the appropriate team members
• Manage multiple calendars and coordinate meetings
• Accurately record and distribute meeting minutes
• Distribute mail to the appropriate recipients
• Order and maintain department supplies, as necessary
• Plan and organize department anniversaries and other team activities
• Process invoices and team reimbursements as well as track department expenses
• Update electronic files and other resources for various Risk Management programs
• Perform routine quality assurance checks for Risk Management processes
• Conduct research and support special projects, as assigned
• Assist the Drug & Alcohol Compliance Coordinator by obtaining requested Motor Vehicle Records (MVRs) and accurately communicating drug and alcohol test results
• Participate in a rotating schedule (during and after business hours) to ensure timely dissemination of Report a Potential Claim (RPC) notifications

Other Required Skills and Attributes:

• Professionalism and a positive attitude
• Have a high level of discretion with sensitive and confidential information
• Works well both independently and in collaboration with others
• Excellent multi-tasking and prioritization skills
• Excellent organizational and time-management skills
• Critical thinking and problem-solving abilities
• Proven ability to manage multiple assignments in a fast-paced environment
• Clear and effective verbal and written communication skills
• Attentive and quick to assist, with a strong focus on supporting others
• Comfortable using Microsoft Office Suite (Word, Excel, Outlook)
• Medical insurance
• Dental & Vision plan with hearing care discounts
• Onsite medical clinic for team members and eligible family members
• New indoor fitness gym (Midtown Phoenix campus)
• CVS Virtual Care
• 24-Hour Nurse Line
• Wellness Program (Healthier You initiatives & challenges)
• Mindset App Reimbursement
• Pet Insurance & Wellness plans
• Opportunities for advancement
• Valuable on-the-job training
• Tuition Reimbursement Program
• Free online courses for personal and professional development at U-Haul University®
• 401(k) Savings Plan
• Employee Stock Ownership Plan (ESOP)
• Company-paid life insurance
• Voluntary life insurance options
• Short-Term and Long-Term Disability
• Critical Illness, Accident & Hospital Indemnity plans
• Business & business travel insurance
• MetLaw Legal Program
• MetLife Auto & Home Insurance
• LifeLock Identity Theft Protection
• Dave Ramsey’s SmartDollar® Financial Wellness Program
• Paid holidays, vacation, and sick time
• You Matter Employee Assistance Program (EAP)
• Discounts on cell phone plans, hotels, computers, vehicles & more
• Community involvement & volunteer opportunities
• U-Haul Mothers Program (Paid maternity leave)

#LI-DJ1

U-Haul is an equal opportunity employer. All applications for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state, or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.

Since 1945, U-Haul has been serving do-it-yourself movers and their households. Like many other successful ventures, the concept for U-Haul was generated out of need. After World War II, there existed the widespread need for do-it-yourself moving equipment that would be available on a one-way, nationwide basis.

U-Haul co-founders L.S. "Sam" Shoen and his wife, Anna Mary Carty Shoen, recognized that need and acted upon it. Their visionary approach spread the cost of ownership among many users, facilitating the mobility of the populations of the U.S. and Canada. The covered wagon of the pioneers morphed into orange U-Haul trailers. In the process, an industry was born.

U-Haul Holding Company and its family of companies, including U-Haul, have strived to create a culture of health and wellness. As of February 1, 2020, and consistent with applicable law, no U-Haul Holding Company or its family of companies will hire individuals in states where it may lawfully decline to hire individuals who use nicotine products (Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia and Washington). This policy will not apply to team members hired before February 1, 2020.