Administrative Coordinator

U-Haul; Phoenix (AZ); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

401(k) Savings Plan

Paid holidays

Tuition Reimbursement Program

Employee discounts

Job summary

U-Haul is seeking an Administrative Coordinator to join the Risk Management team. You will provide essential clerical support to the Director of Risk Management and help drive department processes.

The role requires polished communication, discretion with sensitive information, and the ability to juggle multiple tasks, including calendars, invoices, and project support in a fast-paced environment.

Qualifications

• Professionalism and discretion required for handling confidential information.
• Ability to manage multiple tasks and meet tight deadlines in a fast-paced environment.
• Strong communication skills, both written and verbal, with attention to accuracy.

Responsibilities

• Answer and direct phone calls to the appropriate team members.
• Manage calendars and coordinate meetings.
• Record and distribute meeting minutes accurately.
• Distribute mail and maintain department supplies.
• Plan department anniversaries and team activities.
• Process invoices and reimbursements; track expenses.
• Update electronic files for Risk Management programs.
• Perform quality assurance checks of processes.
• Support special projects as assigned.
• Obtain MVRs and communicate drug/alcohol test results for the Drug & Alcohol Compliance Coordinator.
• Participate in rotating shifts to ensure RPC notifications are disseminated.

Skills

Professionalism

Discretion

Multi-tasking

Attention to detail

Organizational skills

Time management

Critical thinking

Problem solving

Verbal communication

Written communication

Microsoft Office Suite

Tools

Microsoft Office Suite

Job description

United States This position is not eligible for employer sponsorship. Applicants must be legally authorized to work and must not require employer sponsorship. Location: 20 E Thomas Rd, Phoenix, Arizona 85012 United States of America To ensure a fair and consistent evaluation process, candidates are expected to complete all interviews and assessments independently and without the use of artificial intelligence tools (including AI-generated responses, prompts, or real-time assistance). Use of AI throughout the application and recruiting process may result in removal from consideration. Our goal is to get to know your authentic experiences, communication style, and problem-solving approach.

Job description: We are seeking an adaptable, upbeat, and highly organized individual to join our Risk Management team as an Administrative Coordinator. This role provides critical administrative and clerical support, including direct assistance to the Director of Risk Management. The ideal candidate is a motivated self-starter who demonstrates professionalism, discretion, and the ability to manage both routine responsibilities and special projects.

Responsibilities

• Answer and direct phone calls to the appropriate team members
• Manage multiple calendars and coordinate meetings
• Accurately record and distribute meeting minutes
• Distribute mail to the appropriate recipients
• Order and maintain department supplies, as necessary
• Plan and organize department anniversaries and other team activities
• Process invoices and team reimbursements as well as track department expenses
• Update electronic files and other resources for various Risk Management programs
• Perform routine quality assurance checks for Risk Management processes
• Conduct research and support special projects, as assigned
• Assist the Drug & Alcohol Compliance Coordinator by obtaining requested Motor Vehicle Records (MVRs) and accurately communicating drug and alcohol test results
• Participate in a rotating schedule (during and after business hours) to ensure timely dissemination of Report a Potential Claim (RPC) notifications

Other Required Skills and Attributes

• Professionalism and a positive attitude
• Have a high level of discretion with sensitive and confidential information
• Works well both independently and in collaboration with others
• Excellent multi-tasking and prioritization skills
• Acute attention to detail
• Excellent organizational and time-management skills
• Critical thinking and problem-solving abilities
• Proven ability to manage multiple assignments in a fast-paced environment
• Clear and effective verbal and written communication skills
• Attentive and quick to assist, with a strong focus on supporting others
• Comfortable using Microsoft Office Suite (Word, Excel, Outlook)

U‑Haul Offers

• Medical insurance
• Prescription drug plans
• Dental & Vision plan with hearing care discounts
• Onsite medical clinic for team members and eligible family members
• New indoor fitness gym (Midtown Phoenix campus)
• Get Fit Gym Reimbursement Program
• Registered Dietitian Program
• WeightWatchers® CVS Virtual Care
• U‑Haul Kids Program
• 24‑Hour Nurse Line
• Wellness Program (Healthier You initiatives & challenges)
• Mindset App Reimbursement
• Pet Insurance & Wellness plans
• Career stability
• Opportunities for advancement
• Valuable on‑the‑job training
• Tuition Reimbursement Program
• Free online courses for personal and professional development at U‑Haul University®
• 401(k) Savings Plan
• Employee Stock Ownership Plan (ESOP)
• Company‑paid life insurance
• Voluntary life insurance options
• Short-Term and Long-Term Disability
• Critical Illness, Accident & Hospital Indemnity plans
• Business & business travel insurance
• MetLaw Legal Program
• MetLife Auto & Home Insurance
• LifeLock Identity Theft Protection
• Dave Ramsey’s SmartDollar® Financial Wellness Program
• U‑Haul Federal Credit Union
• Paid holidays, vacation, and sick time
• You Matter Employee Assistance Program (EAP)
• Discounts on cell phone plans, hotels, computers, vehicles & more
• Community involvement & volunteer opportunities
• U‑Haul Mothers Program (Paid maternity leave)

U‑Haul will not hire or re-hire individuals who use nicotine products. The states in which U‑Haul will decline to hire nicotine users are: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia, and Washington.

U‑Haul is an equal opportunity employer. All applicants for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.

Since 1945, U-Haul has been serving do-it-yourself movers and their households. Like many other successful ventures, the concept for U-Haul was generated out of need. After World War II, there existed the widespread need for do-it-yourself moving equipment that would be available on a one-way, nationwide basis. U-Haul co-founders L.S. \"Sam\" Shoen and his wife, Anna Mary Carty Shoen, recognized that need and acted upon it. Their visionary approach spread the cost of ownership among many users, facilitating the mobility of the populations of the U.S. and Canada. The covered wagon of the pioneers morphed into orange U-Haul trailers. In the process, an industry was born.

#LI-DJ1 U-Haul Holding Company, and its family of companies including U-Haul International, Inc. (“U-Haul”), continually strives to create a culture of health and wellness.