Administrative Coordinator

CNM Central New Mexico Community College; United States; On-site; USD 25,000 - 31,000; Full time

Benefits offered by this job

Health, Dental and Vision Insurance

Life Insurance

Long-Term Disability

Flexible Spending Accounts (FSA)

Dependent Care Reimbursement

Employee Assistance Program

Retirement Plans and Savings

Paid Time Off

Paid Holidays

Educational Benefits: CNM tuition waiv

tuition reimbursement benefits

Job summary

CNM Central New Mexico Community College seeks an Administrative Coordinator to coordinate and support the department's operations, including scheduling, reports, databases, budgeting, events, and office management. This role serves as the primary administrative contact and handles confidential issues with discretion.

Responsibilities include supervising staff, managing calendars and travel, processing invoices, maintaining files, and ensuring efficient software operations, with a

Qualifications

• Associate’s degree or equivalent and 3 years of experience; combination of education and experience may be substituted.
• Experience coordinating administrative, clerical, or program support activities.

Responsibilities

• Supervises staff, assigns work, conducts evaluations, and ensures policy compliance.
• Manages schedule/calendar for principals and coordinates travel and logistics.
• Gathers and updates departmental data and maintains records and files.
• Creates purchase orders and processes invoices with external vendors.
• Monitors accounting activities and prepares internal reports for management.
• Coordinates events and manages supplies, equipment, and facilities.
• Provides excellent customer service in person and by phone.

Skills

Supervisory experience

Budgeting

Office administration

Customer service

Data management

Education

Associate’s degree or equivalent

Tools

Databases

Spreadsheets

Job description

Compensation: $18.22 - $22.79 Compensation Type: Hourly Employment Type: Regular Grade: NE04

Position Summary

The Administrative Coordinator plays a pivotal role in coordinating, overseeing, and performing diverse administrative, clerical, and program support activities on behalf of the supported department at CNM. This position serves as the primary point of operational and administrative contact for internal and external constituencies. The Administrative Coordinator handles complex and confidential issues with discretion and professionalism. This role involves coordinating office and staff support services, supervising special projects, and ensuring the smooth execution of events. The coordinator assists with organizing schedules, managing correspondence, preparing reports, maintaining databases, and ensuring efficient office operations. The Administrative Coordinators handles budgeting, event planning, and providing support to other staff members.

Duties & Responsibilities

• Supervises staff, which includes prioritizing, and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures; maintaining a healthy, and safe working environment; and, making hiring, termination, and disciplinary recommendations.
• Manages the schedule/calendar for principal executives.
• Makes travel arrangements and coordinates logistics for the department.
• Screens and handles telephone communications, directing inquiries appropriately.
• Greets and directs visitors to the department.
• Gathers, enters, and updates data to maintain departmental records and databases.
• Establishes and maintains organized files and records for the office.
• Creates purchase orders and collaborates with external vendors to obtain quotes and process invoices.
• Monitors and coordinates accounting activities, preparing internal reports for management.
• Tracks departmental invoices, expenditures, and purchase requisitions.
• Approves and organizes internal and external events for the department.
• Coordinates and oversees day-to-day management of supplies, equipment, and facilities.
• Manages inventory, logistics, security, and related activities.
• Ensures all department software and systems are operating efficiently.
• Oversees the parking citation appeal process.
• Provides excellent customer service in person and over the phone.
• Composes and prepares written documentation and correspondence.
• Performs tasks generating business correspondence, forms, tables, labels, flyers, signs, and posters.
• Provides backup coverage for the reception desk, including basic administrative tasks such as scanning, copying, and submitting files to records.
• Performs other related duties as assigned.

Minimum Qualifications

• Associate’s degree or equivalent AND
• Three (3) years of experience
• A combination of education and experience may be substituted for requirements of the position

Preferences

• Demonstrates excellent problem solving and critical thinking with a focus on financial and operational analysis
• Highly skilled in planning and organization with a proficiency in spreadsheet management
• Demonstrates attention to detail with process optimization and efficiency improvements
• Demonstrates excellent customer service, including stakeholder communication and relationship management

EEO STATEMENT

As an EEO employer, Central New Mexico Community College will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Central New Mexico Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.

Questions about the role or application process? Call our Talent Acquisition team at 505‑224‑4600.

As the institution with the largest undergraduate student body in New Mexico, Central New Mexico Community College (CNM) provides affordable education to over 30,000 students and offers rewarding career opportunities to over 2,000 faculty and staff. Despite our large size, we still think of ourselves as the "CNM Family." Our diverse community of leadership, faculty, and staff work cohesively and collaboratively to make a positive difference in our students' lives, while always exploring ways to improve the institution. CNM staff is our most important resource for achieving our vision of Changing Lives, Building Community. For employees, this vision translates to a comprehensive benefits package that helps them thrive in the workplace and at home.

Benefits Overview

CNM offers a wide range of competitive benefit plans to meet the needs of its employees and families, including:

• Health, Dental and Vision Insurance
• Life Insurance
• Long-Term Disability
• Flexible Spending Accounts (FSA)
• Dependent Care Reimbursement
• Employee Assistance Program
• Retirement Plans and Savings
• Generous Paid Time Off
• Paid Holidays
• Educational Benefits: We support our staff and their families to continue their education, whether at CNM or other educational institutions, through our CNM tuition waivers and tuition reimbursement benefits.

Professional Development

Our future success depends on internally developing our employees' leadership and professional skills. CNM is committed to providing quality professional development opportunities on an ongoing basis.

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CNM has consistently ranked among the top five community colleges in the country for the number of associate degrees and certificates awarded to both Hispanics and Native Americans, and consistently ranks among the top 10 for total degrees and certificates awarded. Regardless of your role, whether you're faculty, administration, or support staff, you'll play a pivotal role in instilling students with integrity, leadership, and compassion. Qualities that bring forth capable, confident, and productive citizens who want to make a change for the better.