Student Assistant

Rutgers University

Newark (NJ)

On-site

USD 22,000 - 207,000

Part time

14 days+

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Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation and holidays

Competitive retirement benefits

Employee educational benefits

Life insurance coverage

Employee discount programs

Job summary

Rutgers University, Health Sciences, seeks a Student Assistant to support the Office of Faculty Affairs with day-to-day data entry of faculty transactions across Rutgers Health, ensuring timely and accurate updates for all faculty and units.

The role emphasizes data integrity, reporting, and basic administrative tasks, with on-site work at RBHS Newark. Requirements include current Rutgers student, high school diploma, and proficiency with Word, Excel, Access, PowerPoint, and Publisher.

Qualifications

Must be a current Rutgers student.
High school diploma required.
Must be computer literate with proficiency in Microsoft Word, Excel, Access, PowerPoint, Publisher.

Responsibilities

Enter data points into the Faculty Information System (FIS) and daily logs in Perceptive Content (PC).
Produce reports and audits to ensure data accuracy.
Identify potential issues and escalate as needed.
Maintain records and files.
Assist with general administrative tasks and event preparation across the Office of Academic Affairs.

Skills

Data entry

Analytical ability

Organizational skills

Communication skills

Multitasking

Independent work

Collaboration

Education

High school diploma

Tools

Microsoft Word

Excel

Access

PowerPoint

Publisher

Job description

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Student Assistant to support the Office of Faculty Affairs within Rutgers Health. The primary responsibility of the Student Assistant is to provide day-to-day data entry of faculty transaction information, ensuring the timely and accurate entry of new or modified information for all faculty and units across Rutgers Health. The Student Assistant will help with data integrity measures to ensure up-to-date information.

Essential Duties and Responsibilities

Responsible for entering a variety of data points into the Faculty Information System (FIS), as well as daily log entries in Perceptive Content (PC), under the guidance of the Coordinator of Faculty Personnel Administration.
Produces reports and audits information to ensure accuracy and integrity of data.
Identifies potential issues and escalates to the team as necessary.
Helps maintain records and files, as appropriate.
Assists with general administrative tasks, as well as event preparation and execution across the Office of Academic Affairs.

FLSA

Nonexempt

Grade

99H

Salary Details

Minimum Salary 15.92
Mid Range Salary 75.00
Maximum Salary 150.00

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Employee and dependent educational benefits (when applicable)
Life insurance coverage
Employee discount programs

Position Status

Part Time

Working Hours

20 hours maximum per week

Standard Hours

20.00

Work Arrangement

This position requires a fully on-site work arrangement.

Union Description

Student Hourly Employees

Payroll Designation

PeopleSoft

Terms of Appointment

Temporary Staff Appointment - Hourly

Position Pension Eligibility

None

Qualifications

Must be a current Rutgers student.
High school diploma required.

Required Knowledge, Skills, and Abilities

Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, Access, and PowerPoint, Publisher.
Excellent analytical ability, organizational, and communications skills are required.
Ability to handle multiple projects at once in a highly pressured, executive environment, along with excellent interpersonal skills.
A demonstrated ability to work independently and to collaborate effectively with others from a variety of disciplines is important.

Preferred Qualifications

Experience with webpage design and implementation preferred.

Physical Demands and Work Environment

Standing, sitting, walking, talking and hearing.
Vision required.
Must be able to lift or exert force up to 25 pounds.

Work Environment

Office environment. Moderate noise.

Posting Details

Posting Number 26ST1583
Posting Open Date

Location Details

The position will be located at RBHS -Newark (Newark, NJ)

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Equal Employment Opportunity Statement

Region / Campus

Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus: Newark (RBHS)

City: Newark

State: NJ

Contact Information

For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at 848-932-4444 or ROCS@hr.rutgers.edu.
Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at OneSource@Rutgers.edu.
Rutgers University participates in the E-Verify program as required by law. Learn more about the E-Verify program.
In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-3973 or e-mail us.
To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here.