Administrative Coordinator

The Chamber of Manitowoc County; Manitowoc (WI); On-site; USD 25,000 - 32,000; Part time

Benefits offered by this job

Paid holidays

PTO

SIMPLE IRA retirement plan

Job summary

The Chamber of Manitowoc County is seeking an Administrative Coordinator to support front desk operations, member communications, and event coordination. This part-time, non-exempt role requires strong organizational skills, basic accounting, and proficiency with Microsoft Office.

You will work closely with the Executive Director on membership recruitment and retention and with the Chamber Bucks program. Responsibilities include greeting visitors, answering calls, scheduling appointments,

Qualifications

• High school diploma or equivalent; business/technical training a plus.
• At least one year of administrative office experience preferred.
• Excellent communication and proofreading skills.
• Ability to provide excellent customer service.
• Strong time management and organizational abilities.
• Ability to perform basic accounting tasks including accounts payable/receivable and weekly deposits; cash handling preferred.
• Proficient with Microsoft Office; willingness to learn QuickBooks Online.

Responsibilities

• Greet members and visitors; answer and transfer calls; schedule appointments; Chamber Bucks sales and delivery; and errands as needed.
• Answer inquiries professionally and courteously.
• Plan meetings and maintain the master calendar through membership software.
• Collaborate with the Executive Director on membership recruitment and retention efforts.
• Provide administrative support to the Chamber Bucks program.
• Collaborate with the Executive Director on buildings and grounds needs.
• Write/edit business correspondence, including proofreading of materials.
• Assist with email marketing and member communications using established platforms.
• Support committees and ensure alignment with strategic plans and budgets.
• Suggest improvements to workflows or procedures.
• Perform a myriad of other duties as requested.

Skills

Communication

Proofreading

Customer service

Time management

Organizational skills

Multitasking

Accounting basics

Education

High school diploma

Business classes or technical training

Tools

Microsoft Office

QuickBooks Online

Job description

The Administrative Coordinator will perform a variety of front office duties such as visitor reception and information, correspondence, meeting coordination, member phone calls, meeting minutes, errands and other duties as assigned. Administrative Coordinator will work in collaboration with the Executive Director on membership recruitment and retention efforts.

Qualifications

• High school diploma or equivalent required; business classes and/or college or technical training a plus.
• Demonstrated experience in and administrative support capacity, with at least one year of comprehensive office experience preferred.
• Excellent communication skills, including the ability to speak and write clearly and accurately.Proofreading skills also required.
• Ability to provide excellent customer service.
• Excellent time management and organizational skills, including the ability to organize and perform multiple tasks quickly and accurately.
• Ability to perform basic accounting tasks, including accounts payable and receivables entries and weekly deposit preparations. Cash handling experience preferred.
• Proficient in Microsoft Office.
• Basic working knowledge of QuickBooks Online, or the ability and willingness to learn QuickBooks Online.

Duties

• Coordinate administrative duties including but not limited to greeting in-person members and visitors; answering and transferring phone calls; scheduling appointments; Chamber Bucks Sales and delivery; and errands as needed.
• Professionally and courteously answer member and/or public inquiries.
• Schedule and plan meetings or appointments and manage master calendar through membership software.
• Work in collaboration with work in collaboration with the Executive Director on membership recruitment and retention efforts.
• Provide administrative support to Chamber Bucks program.
• Work in collaboration with the Executive Director on buildings and grounds needs.
• Write/edit business correspondence, including proofreading of written materials.
• Assist with email marketing and member communications, including preparing, proofreading, scheduling, and distributing newsletters, announcements, and other electronic communications using established platforms.
• Supports various committees. Ensures that the committee direction follows strategic plans, budgetary guidelines, and quality expectations of Executive Director and Board of Directors.
• Supports critical Chamber Strategic Initiatives and ensures that direction follows strategic plans, budgetary guidelines, and quality expectations of Executive Director and Board of Directors.
• Recommend improvements to work methods or procedures.
• Performs a myriad of other duties as requested or required.

Other Requirements

• Ability to work a flexible schedule to accommodate activities/functions outside of established workday.
• Reliable transportation.
• Ability to lift up to 25 pounds occasionally.

General Information

Position Type: Part-Time, Hourly (Non-Exempt)

Location: The Chamber of Manitowoc County, 1515 Memorial Drive, Manitowoc, WI 54220

Schedule: Monday-Friday, 9:00 a.m. - 2:30 p.m. (27.5 hours per week)

Compensation: $18.00-$23.00 per hour, commensurate with experience and qualifications

Benefits: Paid holidays, paid time off (PTO), and participation in the Chamber's SIMPLE IRA retirement plan.