Administrative Coordinator

StartupNWA; Little Rock, Northern (AR, KY); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health, Dental & Vision

Retirement plan with employer match

Paid time off

Education discounts

Life insurance

Job summary

University of Arkansas for Medical Sciences seeks an Administrative Coordinator in the Neurology department to provide office support, coordinate projects, and manage purchasing, payroll, staffing, and travel.

The role requires a degree with experience or equivalent, strong Microsoft Office skills, excellent written and verbal communication, and the ability to work independently in a fast-paced environment.

Qualifications

• Bachelor’s degree with two years of admin coordination or project management experience, or a high school diploma with six years.
• Proficiency in Microsoft Office and reporting tools.
• Strong written and verbal communication; ability to work independently.

Responsibilities

• Provide administrative and office support to the Department Administrator and staff.
• Coordinate departmental projects, track deadlines, and assist with goals.
• Process purchasing, requisitions, invoices, and other expenditures.
• Coordinate employee travel arrangements, authorizations, reimbursements, and documentation.
• Assist with payroll and timekeeping activities, reviewing records for accuracy.
• Support staffing and onboarding, maintain personnel documents.
• Prepare reports, spreadsheets, presentations, and departmental materials.
• Maintain files, calendars, and databases per procedures.
• Schedule meetings, prepare agendas, record minutes, follow up actions.
• Communicate professionally with faculty, staff, vendors, stakeholders.
• Monitor supplies and equipment; handle confidential information.
• Prioritize tasks and complete assignments on time.
• Perform other duties and special projects as assigned.

Skills

Excellent computer skills

Strong communication skills

Excellent organizational skills

Independence and reliability

Multitasking and deadlines

Attention to detail

Professionalism and confidentiality

Education

Bachelor’s degree + 2 years experience in admin coordination or project management

High school diploma + 6 years experience in admin coordination or project management

Tools

Workday experience

Travel and purchasing experience

Job description

Join our talent network, explore companies and search for jobs. Employment is abundant, commutes are short, and the region is filled with a sense of possibility, a place where you can have a real impact.

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

09/25/2026

Type of Position

Professional Staff - Fiscal Affairs

Job Type

Regular

Sponsorship Available: No

Institution Name

University of Arkansas for Medical Sciences

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Background

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at [e-mail].

Department

COM | Neurology Admin Support

Summary of Job Duties

The Administrative Coordinator works closely with the Department Administrator, Faculty, and the Administrative Services Manager to accomplish project goals. Under the direction from the Administrative Services Manager, the Administrative Coordinator provides administrative and office support. The duties include but not limited to purchasing, payroll, staffing, and travel. The Administrative Coordinator must exude professionalism and have knowledge of general business, be proficient in Microsoft Office, and exhibit strong oral and written communication skills. This position requires a highly organized, reliable individual who possesses a very strong work ethic and ability to complete tasks independently in a timely professional manner.

Qualifications

• Bachelor’s degree plus two (2) years of experience in administrative coordination, project management, or project coordination; OR High school diploma or GED plus six (6) years of experience in administrative coordination, project management, or project coordination.

Knowledge, Skills, and Abilities

• Excellent computer skills, including proficiency in Microsoft Office.
• Ability to prepare accurate reports, spreadsheets, and professional correspondence.
• Strong written and verbal communication skills.
• Excellent organizational, time-management, and prioritization skills.
• Ability to work independently and complete assignments accurately and promptly.
• Ability to manage multiple projects and deadlines.
• Strong attention to detail and problem-solving skills.
• Ability to maintain professionalism and confidentiality.

Preferred Qualifications

• Experience using Workday.
• UAMS travel and purchasing experience.

Additional Information

Responsibilities

• Provides administrative and office support to the Department Administrator, faculty, and Administrative Services Manager.
• Coordinates departmental projects, tracks deadlines, and assists with meeting project goals.
• Processes purchasing transactions, requisitions, invoices, and other departmental expenditures.
• Coordinates employee travel arrangements, authorizations, reimbursements, and required documentation.
• Assists with payroll and timekeeping activities, including reviewing records for accuracy and resolving discrepancies.
• Supports staffing and onboarding activities, maintains personnel documentation, and coordinates administrative requirements.
• Prepares reports, spreadsheets, correspondence, presentations, and other departmental materials.
• Maintains departmental files, records, calendars, and databases in accordance with established procedures.
• Schedules meetings, prepares agendas and materials, records minutes, and follows up on assigned action items.
• Communicates professionally with faculty, staff, vendors, and internal and external stakeholders.
• Monitors office supplies and equipment and coordinates ordering as needed.
• Handles sensitive and confidential information with professionalism and discretion.
• Prioritizes multiple assignments and completes tasks independently, accurately, and within established deadlines.
• Performs other duties and special projects as assigned.

Salary Information

Commensurate with education and experience.

Required Documents to Apply

Curriculum Vitae

Pre-employment Screening Requirements

Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity

Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Talking

Frequent Physical Activity

Sitting, Standing, Walking

Occasional Physical Activity

Crouching, Grasping, Kneeling, Reaching

Benefits Eligible

Yes