Executive Assistant I

StartupNWA; Little Rock (AR); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental and Vision plans

Holiday, Vacation and Sick Leave

Education discount for staff

Retirement plan with employer match

Life insurance

Professional development opportunities

Job summary

University of Arkansas for Medical Sciences (UAMS) is seeking an Executive Assistant to provide senior-level administrative support to the Chair of the Department of Emergency Medicine, Department Administrator, faculty, and resident physicians in Little Rock, Arkansas.

Responsibilities include coordinating calendars, arranging travel, managing meetings and communications, preparing reports and minutes, and maintaining departmental records, with discretion handling sensitive information.

Qualifications

• Bachelor's degree in business administration, finance, or related field, plus two years of administrative support experience.
• High School Diploma/GED with six years of administrative support experience accepted as alternative.
• Proficiency in Microsoft Office, Word, Excel and PowerPoint required.

Responsibilities

• Manage the Chair’s calendar, travel arrangements, meetings, correspondence, and departmental activities.
• Coordinate communication with faculty, staff, and other departments across campus.
• Prepare presentations, reports, correspondence, meeting materials, and minutes.
• Maintain departmental spreadsheets, databases, files, and records.
• Process and reconcile faculty and staff travel expenses and the department’s BTA card account.
• Procure departmental supplies and services and process purchase requisitions in Workday.
• Identify and apply the appropriate cost centers for departmental expenses.
• Serve as the departmental timekeeper and assist with screening applicant resumes.
• Provide administrative support to the Department Administrator, faculty, and resident physicians.
• Track faculty and resident expenditures from designated fund accounts.
• Manage general office operations, including phone calls, visitors, mail, faxes, office supplies, and housekeeping requests.
• Protect sensitive and confidential information.

Skills

Calendar management

Communication skills

Discretion

Administrative support

Education

Bachelor's degree in business administration, finance, or related field

High School Diploma/GED

Tools

Microsoft Office

Word

Excel

PowerPoint

Box

Adobe Suite

RedCap

Workday

SharePoint

Job description

Join our talent network, explore companies and search for jobs. Employment is abundant, commutes are short, and the region is filled with a sense of possibility, a place where you can have a real impact.

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Jobs

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com , then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for “Find Jobs for Students”. All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Closing Date: 09/19/2026

Type of Position: Professional Staff - Operations

Job Type: Regular

Sponsorship Available: No

Institution Name: University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at [e-mail].

Department: COM | Emergency Medicine Administration

Summary of Job Duties:

The Executive Assistant provides senior-level administrative support to the Chair of the Department of Emergency Medicine, Department Administrator, faculty, and resident physicians. This position coordinates departmental activities, manages calendars, meetings, travel, purchasing, timekeeping, communications, and financial records. The role requires independent judgment, strong organizational skills, and discretion when handling sensitive or confidential information.

Qualifications:

• Education, general: Bachelor's degree in business administration, finance, or related field, plus two (2) years of administrative support experience OR High School Diploma/GED, plus six (6) years of administrative support experience.

Knowledge, Skills and Abilities:

• Must also be proficient in Microsoft Office, Word, Excel, and PowerPoint.
• Preference given to the applicant with cutting edge skills utilizing organizational software such as Box, Adobe Suite, RedCap database development and management skills, Workday experience, and professional caliber social media communications and experience with SharePoint.

Additional Information:

Responsibilities:

• Manage the Chair’s calendar, travel arrangements, meetings, correspondence, and departmental activities.
• Coordinate communication with faculty, staff, and other departments across campus.
• Prepare presentations, reports, correspondence, meeting materials, and minutes.
• Maintain departmental spreadsheets, databases, files, and records.
• Process and reconcile faculty and staff travel expenses and the department’s BTA card account.
• Procure departmental supplies and services and process purchase requisitions in Workday.
• Identify and apply the appropriate cost centers for departmental expenses.
• Serve as the departmental timekeeper and assist with screening applicant resumes.
• Provide administrative support to the Department Administrator, faculty, and resident physicians.
• Track faculty and resident expenditures from designated fund accounts.
• Manage general office operations, including phone calls, visitors, mail, faxes, office supplies, and housekeeping requests.
• Protect sensitive and confidential information.
• Perform other duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Resume

Recruitment Contact Information:

Please contact [e-mail] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Substance Abuse Testing

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity: N/A

Frequent Physical Activity: N/A

Occasional Physical Activity: N/A

Benefits Eligible: Yes