Administrative Coordinator

Penny Lane Centers; Lancaster (CA); On-site; USD 30,000 - 38,000; Full time

Job summary

Penny Lane Centers in Lancaster, CA seeks an Administrative Coordinator to provide comprehensive administrative and clerical support, ensuring efficient clinic operations. The role involves cross-training across multiple functions and collaborating with intake, treatment teams, and medical records.

Strong organization and confidentiality are essential in a fast-paced behavioral health setting. Requirements include an Associate's degree or 1 year of clerical experience, proficiency in Microsoft

Qualifications

• Associates degree (A.A.) plus 6 months of clerical experience.
• Or less than a College Degree with 1-year clerical experience as described above.
• Bilingual Spanish preferred (verbal and written).
• Valid California driver's license; maintain vehicle access during work hours.

Responsibilities

• Provide comprehensive administrative and clerical support to ensure efficient clinic operations.
• Cross-train to perform multiple administrative functions across the clinic.
• Support Intake Coordination, Medication Support Services, treatment teams, quality improvement initiatives, medical records, and front office operations.
• Maintain confidentiality and manage multiple priorities in a fast-paced behavioral health environment.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Publisher

Bilingual Spanish

Education

Associates degree (A.A.)

1 year clerical experience

Tools

Microsoft Office Suite

Job description

We recognize and reward top talent. If you are looking for a team environment where you can also make an individual contribution and are seeking opportunities for continual learning and development,

Penny Lane Centers is committed to equity, diversity, inclusion and belonging within our organization by connecting our heart, our knowledge, and our understanding of the lived experience of others, to have a revolutionary impact on the marginalized communities we serve.

Job Summary

Under the direct supervision of the Office Manager, the Administrative Coordinator is responsible for providing comprehensive administrative and clerical support to ensure the efficient operation of clinic services. The Administrative Coordinator is expected to become cross-trained to perform in multiple administrative functions throughout the clinic and may be assigned responsibilities supporting Intake Coordination, Medication Support Services, treatment teams, quality improvement initiatives, medical records, front office operations, and other administrative functions based on organizational needs.

The Administrative Coordinator is a highly organized and energetic self-starter who is able to function comfortably in a team environment or independently while establishing positive working relationships with co-workers, treatment teams, referral sources, community partners, and clients. This position requires exceptional organizational skills, flexibility, sound judgment, and the ability to manage multiple priorities in a fast-paced behavioral health environment. The individual must provide timely responses to requests and deadlines, maintain confidentiality, adapt to changing operational needs, and work effectively under pressure while supporting the overall success of clinic operations.

Requirements

• Associates degree (A.A.) plus 6 months of clerical experience such as: working in an office setting, answering phones, proficient in Microsoft Outlook, Word, Excel, PowerPoint and Publisher.
• Or less than a College Degree with 1-year clerical experience as described above.
• Bilingual Spanish Preferred (verbal and written).
• Valid California driver's license; current automobile insurance; have and maintain a clean driving record acceptable to the organization's insurance company; have immediate access to his or her vehicle during work hours.

Position Location

Lancaster, CA

Salary Range

$21.77 - $27.90 per hour

Additional $2.00 per hour bilingual Spanish differential.

Penny Lane Centers offers competitive salaries and benefits. Please visit www.pennylane.org to see a complete list of perks and benefits. Medical benefits are effective the first of the month upon hire, not to exceed 31 days.

Equal Employment Opportunity.

Penny Lane is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (Protected class) including, but not limited to race; religious creed; color; national; origin; ancestry; physical disability; mental disability; medical condition, including genetic characteristics; genetic information; marital status; sex; pregnancy' child birth or related medical conditions; actual or perceived gender; gender identity or expression or sexual orientation.

Our management is dedicated to ensuring the fulfillment of this policy with respect to hiring, placement, recruitment advertising, pay and other forms of compensation, training and general treatment during employment.