Administrative Coordinator

The Cape Cod Five Cents Savings Bank; Hyannis (MA); On-site; USD 50,000 - 65,000; Full time

Job summary

The Cape Cod Five Cents Savings Bank is looking for an Administrative Coordinator to provide high-level administrative support for its Executive Office. The role includes managing calendars, planning meetings, and preparing essential materials.

The ideal candidate should have at least an associate degree in a business-related field and be proficient in Microsoft Office. The position demands discretion, exceptional organizational skills, and the ability to handle confidential information.

Qualifications

• Minimum of an associate degree in a business-related field or relevant administrative certificate.
• Proficient in Microsoft Office suite.
• Ability to handle sensitive and confidential information.

Responsibilities

• Provide professional service and support for the Executive Office.
• Schedule and manage calendars, including Board meetings.
• Prepare meeting materials and assist with logistics.
• Conduct research and compile data for meetings.

Skills

Discretion

Microsoft Office proficiency

iOS and Apple products familiarity

Multitasking

Excellent writing and proofreading

Organizational skills

Strong communication skills

Attention to detail

Education

Associate degree in business-related field or equivalent experience

Job description

Summary
The Administrative Coordinator is responsible for providing high-level administrative support for Mutual Bancorp's Executive Office, including planning meetings and activities, expense reports, document preparation and editing, filing, and corporate governance-related matters. The successful candidate will work closely with the Managing Director, Governance to support the Executive Office in achieving strategic and organizational goals. The Administrative Coordinator handles highly confidential matters and materials with discretion and anticipates the needs of the Executive Office.

Salary Grade: 15

ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES

• Provide a high-level of professional service and support for the Executive Office, which includes the Executive Management and the Board.
• Extensive scheduling and calendar management, including Board meetings, conferences, and activities.
• Assist the Executive Office Support team with preparing meeting materials, agendas, summaries, communications, and/or minutes.
• Assist with the content and flow of information for meetings.
• Assist with meeting logistics, communications, and travel requirements for all attendees.
• Conduct research, develop background information, and compile data as directed.
• Assist on various projects and matters as needed.
• Provide administrative assistance to Executive Management.
• Coordinate with different functions to facilitate meeting activities.
• Assist with other duties as assigned.

Qualifications

Education & Certifications

• Associate degree in a business-related field or professional administrative certificate, or equivalent experience.

Knowledge, Skills & Abilities

• Ability to exercise discretion, judgment, and initiative.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Access, etc.).
• Proficiency with iOS and Apple products strongly preferred.
• Ability to multitask and work at a rapid pace while reprioritizing.
• Comfortable with current office and communication technology and interested in continuous learning.
• Excellent writing, grammar, and proofreading skills.
• Flexibility and poise in a changing priority environment.
• Reliable and discreet.
• Demonstrate initiative, good problem-solving abilities, and excellent communication and organizational skills.
• Handle confidential/sensitive information and circumstances.
• Work occasional long hours and outside normal business hours.
• Ability to thrive under pressure.
• Positive, will-do attitude and willingness to pitch in as a team player.
• Willingness to ask questions, think critically, and demonstrate good judgement.
• Excellent attention to detail.
• Excellent interpersonal skills, with ability to work effectively in a team environment both within the department and elsewhere in the organization.

Competencies

• Cyber security awareness to protect the digital environment, the Bank, and customers.
• Strategic multitasking
• Time management
• Functional/technical skills
• Learning on the fly
• Organizing
• Problem solving
• Self-development
• Approachability
• Customer focus
• Ethics and values
• Humor
• Integrity and trust
• Peer relationships