Administrative Coordinator

The Cape Cod Five Cents Savings Bank; Massachusetts; On-site; USD 35,225 - 45,791; Full time

Job summary

A prominent financial institution in Massachusetts is seeking an Administrative Coordinator to provide high-level administrative support for its Executive Office. The role involves managing schedules, preparing meeting materials, and handling confidential matters with discretion. Ideal candidates will have an associate degree in a business-related field and strong proficiency in Microsoft Office. Exceptional writing and interpersonal skills are also essential for success in this position.

Qualifications

• Associate degree in a business-related field or equivalent experience required.
• Proficiency in Microsoft Office software suite is necessary.
• Strong writing and proofreading skills required.

Responsibilities

• Provide high-level administrative support for the Executive Office.
• Conduct research, develop background information, and compile data.
• Assist with meeting logistics, materials, and communications.

Skills

Discretion and judgment

Microsoft Office proficiency

Writing and proofreading skills

Problem-solving abilities

Interpersonal skills

Education

Associate degree in business-related field

Professional administrative certificate

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

iOS and Apple products

Job description

HQ5
1500 Iyannough Road
Hyannis, MA 02601, USA

Pay or shift range: $25.57 USD to $33.24 USD. The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

Salary Grade: 15

SUMMARY

The Administrative Coordinator is responsible for providing high-level administrative support for Mutual Bancorp's Executive Office, including but not limited to all aspects of planning meetings and activities, expense reports, document preparation and editing, filing, and corporate governance-related matters. The successful candidate in this position will work closely with the Managing Director, Governance to support the Executive Office to achieve strategic and organizational goals. The Administrative Coordinator will be responsible for handling highly confidential matters and materials with discretion as well as anticipating the needs of the Executive Office.

ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES

• Accountable for providing a high-level of professional service and support for the Executive Office which includes the Executive Management and the Board.
• Responsible for extensive scheduling and calendar management; inclusive of Board meetings, conferences, and activities.
• Assist the Executive Office Support team with preparing meeting materials, agendas, summaries, communications and/or minutes.
• Assist with the content and flow of information for meetings.
• Assist with the meeting logistics, meeting communications, and travel requirements for all attendees.
• Conduct research, develop background information, and compile data as directed.
• Assist on various projects and matters as needed.
• Provide administrative assistance to Executive Management.
• Assist the Executive Office Support team on various projects and coordinate with different functions to facilitate meeting activities.
• Assist with other duties which may be assigned.

QUALIFICATIONS

EDUCATION & CERTIFICATIONS (Minimum education required to perform the duties of this position)

• Associate degree in business-related field or professional administrative certificate, or equivalent experience required.

KNOWLEDGE, SKILLS & ABILITIES

• Requires the ability to exercise discretion, judgment and initiative.
• Proficiency in using Microsoft Office software suite, including Word, Excel, PowerPoint, Outlook, Access etc.
• Proficiency with iOS and Apple products strongly preferred.
• Ability to multi-task and work at rapid pace while constantly reprioritizing.
• Comfortable with current office and communications technology and interested in continuously expanding this knowledge and adapting to new technological advances.
• Excellent writing, grammar and proofreading skills.
• Ability to be flexible and poised in a work environment of changing priorities.
• Reliable and discreet.
• Must demonstrate initiative, good problem-solving abilities, and excellent communication and organizational skills. Must be able to handle confidential/sensitive information and/or circumstances.
• Ability to work occasional long hours and those outside of normal business hours.
• Ability to thrive under pressure and maintain a sense of humor.
• A positive, will-do attitude required and willingness to pitch in as a team player wherever needed.
• Willingness to ask questions and tendency to think critically and demonstrate good judgment.
• Excellent attention to detail a must.
• Excellent interpersonal skills, with ability to work effectively in a team environment both within the department and elsewhere in the organization.

COMPETENCIES

• Must have cyber security awareness to protect the digital environment, the Bank, and customers.
• Strategic Multitasking
• Time Management
• Functional/Technical Skills
• Learning on the Fly
• Problem Solving
• Self-Development
• Approachability
• Customer Focus
• Ethics and Values
• Humor
• Integrity and Trust
• Peer Relationships

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.