Exective Assistant to COO

Terrell Chamber of Commerce Convention & Visitors Bureau; Terrell (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Terrell Chamber of Commerce Convention & Visitors Bureau is seeking an Executive Assistant to support the COO and President. The role handles high-level administrative tasks, complex travel planning, and confidential correspondence on behalf of C-suite leaders.

The position requires strong written and verbal communication, discretion, and the ability to balance multiple priorities. Ideal candidates will have 5–7 years of experience supporting C-Level executives, preferably in banking, and must

Qualifications

• High School diploma, GED, or some college.
• 5-7 years minimum supporting C-Level Executives, preferable in the banking industry.

Responsibilities

• Completes a broad variety of administrative tasks including managing an extremely active calendar of appointments; completing expense reports; composing and preparing confidential correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travels-related meetings.
• Communicates directly, and on behalf of the Executive with Board members, customers, employees, and others, on matters related to the Executive initiatives
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature.
• Provides a bridge for smooth communication between the Executive's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the Executive to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
• Responsible for limited financial decisions around the approval and system authorization of Overdrafts, wire transfers and immediate credit on deposits within a defined limit
• Builds relationships crucial to the success of the organization, and manages a variety of special projects for the Executive, some of which may have widespread organizational impact
• Successfully completes deliverables including drafting acknowledgement letters, personal correspondence, and other task as required by the role.

Skills

MS Office

Adobe Acrobat

Social Media

Keyboarding

Calculator

Math skills

Written communication

Education

High School diploma

Job description

Reporting directly to the COO, the Executive Assistant provides high level administrative, operational and project support and serves as primary point of contact for the President and other C-suite members as assigned. The Executive Assistant organizes and coordinates executive outreach and external relations efforts along with overseeing special projects. Must be create and enjoy working within a community bank environment that is employee focused, results-driven and community oriented. Possess strong written, verbal communication, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This role is required to work on physical bank premises.

• Completes a broad variety of administrative tasks including managing an extremely active calendar of appointments; completing expense reports; composing and preparing confidential correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travels-related meetings.
• Communicates directly, and on behalf of the Executive with Board members, customers, employees, and others, on matters related to the Executive initiatives
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the Executive's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the Executive to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Executive updated
• Responsible for limited financial decisions around the approval and system authorization of Overdrafts, wire transfers and immediate credit on deposits within a defined limit
• Builds relationships crucial to the success of the organization, and manages a variety of special projects for the Executive, some of which may have widespread organizational impact
• Successfully completes deliverables including drafting acknowledgement letters, personal correspondence, and other task as required by the role.

Qualifications

• High School diploma, GED, or some college
• 5-7 years minimum supporting C-Level Executives, preferable in the banking industry

Skills

• Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint), Adobe Acrobat, and Social Media web platforms; basic keyboarding and calculator skills; must be able to perform math and carry out complex written instructions
• Travel to a variety of locations to perform work and/or attend meetings as require
• Work may occasionally requires more than 40 hours per week to perform the essential functions of the position
• Lifting in an office setting up to 30lbs.