Administrative Coordinator

The Rush Companies; Gig Harbor (WA); On-site; USD 34,440 - 39,261; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with match

Paid time off

Job summary

The Rush Companies in Gig Harbor, WA is seeking an Administrative Coordinator to support the HR department and serve as the first point of contact for guests. The role requires a detail-oriented individual with strong communication skills and a professional demeanor.

Responsibilities include managing office supplies, assisting with onboarding new employees, and maintaining employee records. Ideal candidates should have 1-3 years of relevant experience and be proficient in Microsoft Office.

Compensation ranges from $25 to $28.50 per hour, with comprehensive benefits including medical, retirement plans, and paid time off.

Qualifications

• 1-3 years of experience in an administrative or HR assistant role.
• Ability to manage multiple priorities effectively.
• Strong phone etiquette and customer service skills.

Responsibilities

• Serve as the first point of contact for guests and calls.
• Manage office supplies and general organization.
• Assist HR with onboarding processes and employee records.

Skills

Strong written and verbal communication skills

High attention to detail

Proficiency in Microsoft Office

Excellent organizational skills

Strong customer service skills

Education

High school diploma or equivalent

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Administrative Coordinator

NOW HIRING: Administrative Coordinator

Department: Administrative Coordinator

Reports To: HR Manager

FLSA Classification: Hourly/Non-Exempt

Job Summary

We are seeking a professional, detail-oriented Administrative Coordinator to join our team. This role serves as a key point of contact for employees and visitors and provides essential support to the Human Resources department. The ideal candidate brings a warm, welcoming presence while maintaining a high level of confidentiality and organizational excellence.

Essential Duties

• Serve as the first point of contact for guests and incoming calls
• Manage incoming/outgoing mail and deliveries
• Order and maintain office supplies and support general office organization
• Assist with meeting coordination, company events, and internal communications
• Provide ad hoc administrative support to HR or leadership as needed
• Assist Recruiter in coordination of onboarding processes, including background checks, new hire paperwork, and orientation scheduling
• Support the HR Team in the maintenance of employee records and ensure compliance with HR documentation practices
• Support the recruiting process: posting jobs, scheduling interviews, and communicating with candidates

Qualifications

• 1–3 years of experience in an administrative, HR assistant, or front office role
• Strong written and verbal communication skills
• High attention to detail and ability to manage multiple priorities
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Professional, positive demeanor and strong customer service skills
• Ability to handle confidential information with integrity
• Above average attention to detail
• Excellent organizational skills

Job Requirements

Education

• High school diploma or equivalent

Experience

• 1-3 years customer service and/or administrative experience
• Prior HR exposure preferred

Special Skills

• Effective time management skills
• Above average organizational skills
• Strong phone etiquette and customer service skills
• Ability to maintain confidentiality at all timesExcellent verbal and written communication skills
• Experience with MS Office suite of applications (Outlook, Teams, Excel, Word, etc.)

Compensation and Benefits

Compensation: $25- $28.50/hour

Benefits: Medical, Dental, Vision, Life Insurance, Dependent Care Insurance, HSA, FSA, Employee Assistance Program, Short Term Disability Insurance, 401(k), 401(k) Match, Annual Bonus. Other supplemental plans available upon request.

PTO: 108 hours of paid time off (combined vacation and sick leave) per year

Paid Holiday: 8 paid company holidays annually.

Physical Requirements

Able to move freely throughout the building to access file cabinets, office equipment, supply room, etc., and ability to lift up to 15 lbs.

How to Apply

You may click below to email your cover letter and resume to [e-mail]

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Equal Opportunity & Drug-Free Employer

Disclaimer: This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job duties and responsibilities