Administrative Coordinator

Crystal-Downs-Country-Club; Frankfort (MI); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life & LTD coverage

Vision insurance

Accident insurance

401K with match

Paid time off

Paid holidays

Job summary

Crystal-Downs-Country-Club seeks an Administrative Coordinator to support the Controller across accounting, IT coordination, human resources, and general office administration. This in-person role handles day-to-day tasks to keep Club operations running smoothly.

The position offers a wage range of $22-$28 per hour, commensurate with experience, and includes a comprehensive benefits package with employer-paid coverage and retirement matching.

Qualifications

• Associate's or Bachelor's degree preferred.
• Three to five years of experience in an administrative, accounting, or office support role preferred.
• Strong organizational and communication skills and proficiency with MS Office are required.

Responsibilities

• Assist the Controller with accounts payable/receivable processing, invoice coding, and vendor/statement reconciliations.
• Support payroll processing, bank deposits, and member billing/statement mailings as needed.
• Help prepare for the annual audit, budget production, and other accounting projects as assigned.
• Serve as IT liaison with the Club's MSP for hardware, software, and telephone system support; assist staff with basic tech troubleshooting and IT budgeting needs.
• Assist HR administration, including personnel files, benefits coordination, worker’s comp, and employee communications; support recruiting and onboarding for staff.
• Provide general office support: correspondence, supplies, mail, insurance renewals/claims, phone coverage, and coordination with General Manager and Controller.

Skills

MS Office Proficiency

Organizational skills

Communication skills

Education

Associate or Bachelor's degree preferred

Tools

MS Office Suite

Job description

REPORTS TO:Controller

SUPERVISES:N/A

POSITION SUMMARY:The Administrative Coordinator provides administrative support to the Controller across accounting, IT coordination, human resources, and general office administration. This role assists with day-to-day tasks and processes to support Club operations.

WAGE RANGE:$22-$28 per hour, commensurate with experience

SHIFT EXPECTATIONS:Monday-Friday, 8:30-4:30pm, average 30-40 hours per week, year-round. In-person role.

BENEFITS:Health, Dental, Life & LTD coverage (employer paid with employee contribution), voluntary Vision & Accident insurance, 401K with match, PTO, Paid Holidays

ESSENTIAL JOB FUNCTIONS

Accounting Support

• Assists the Controller with accounts payable and receivable processing, invoice coding, and vendor and statement reconciliations.
• Supports payroll processing, bank deposits, and member billing and statement mailings as needed.
• Helps prepare for the annual audit, budget production, and other accounting projects as assigned.

IT Coordination

• Serves as a liaison with the Club's IT Managed Services provider for hardware, software, and telephone system support.
• Assists staff with basic technology troubleshooting and helps assess IT needs for the operational and capital budget.

Human Resources Support

• Assists with HR administration, including personnel files, benefit coordination, worker’s compensation, and employee communication.
• Supports recruiting and onboarding for seasonal and full-time staff.
• Helps maintain HR-related documents, such as the Employee Handbook and policy documents.

Office Administration

• Provides general office support, including correspondence, supplies, mail sorting, coordination of insurance renewals and claims.
• Answers phones, responds to member and staff inquiries, and provides administrative support to General Manager, Controller, and other committees and staff as needed.

EDUCATIONAL/TRAINING QUALIFICATIONS:Associate's or Bachelor's degree preferred.

EXPERIENCE QUALIFICATIONS:Three to five years of experience in an administrative, accounting, or office support role preferred. Strong organizational and communication skills and proficiency with MS Office are required.