CONTROLLER

The Quarry at La Quinta; La Quinta (CA); On-site; USD 120,000 - 200,000; Full time

Job summary

The Quarry at La Quinta is seeking a seasoned Controller to oversee the club's financial operations and report to the General Manager. This leadership role requires strategic oversight, adherence to GAAP, and collaboration with the Board and committees.

You will supervise at least one accounting staff member and interface with staff, vendors, and high-end members. Ideal candidates bring extensive finance experience in clubs, strong organizational skills, and the ability to guide financial

Qualifications

• 5+ years of professional finance/accounting experience
• GAAP knowledge and application
• Strong communication and leadership abilities
• IT and software knowledge with club IT needs awareness

Responsibilities

• Prepare monthly financial statements (balance sheets, income statements, cash flow) and departmental statements
• Oversee proper recording of all financial transactions
• Coordinate with external auditors for annual audit and provide schedules
• Oversee preparation of federal/state/local tax returns
• Maintain fixed asset ledgers and depreciation schedules
• Reconcile bank and balance sheet accounts monthly
• Manage A/P and A/R including collections for dues and fees
• Support budgeting and variance analysis with GM and Board committees

Skills

GAAP familiarity

Financial reporting

Leadership

Communication

Education

Bachelor's in Finance/Accounting

CHAE certification preferred

Tools

JONAS Club Mgmt

Job description

The incoming Controller at The Quarry at La Quinta will be warmly embraced by a team known for its collaborative spirit, intelligence, and drive. The Quarry at La Quinta cultivates an environment where everyone is encouraged to excel, fostering a culture where members of its cross-functional team feel genuinely excited to come to work each day.

The financial teammate is an individual with the required financial acumen and experience, who displays support, compassion, and patience with their co-workers, and who will rely on their guidance for finance matters. Professional presence and demeanor, visibility, flexibility, patience, and diplomacy are needed for interactions with all constituents, including staff, vendors, and high-end members of the Club, Board, and committees.

CONTROLLER ROLE OVERVIEW

The Controller oversees the club's financial operations and reports directly to the General Manager. This role involves strategic financial oversight, ensuring compliance with applicable laws and regulations. The Controller must embody the Club's core values and mission and promote a "people-first" mentality. The position will involve supervising an additional staff person in the accounting department. Working directly with the General Manager, the Controller must be a sophisticated individual who will attend Board and Committee meetings, assist in developing agendas, and tend to other functions of the Board and committees. The Controller should demonstrate leadership, problem-solving skills, adaptability, ethical conduct, and the ability to work effectively with others while maintaining attention to detail and upholding organizational values.

KEY AREAS OF EXPECTED ABILITY AND PROFICIENCY

MANAGEMENT AND LEADERSHIP

• Develop and enforce general policies established by the Board of Governors and General Manager/COO.
• Select, administer, develop, and lead all employees under supervision.
• Uphold the mission, policies, and procedures of the Club.
• Ability to effectively communicate in English
• Ability to solve complex business problems, interpret instructions, and adapt to changing circumstances.
• Strong problem-solving skills, ability to operate telephone and voicemail systems, and an information technology background are a plus.
• Effective thought partnership with GM and strategic thinking are valued attributes.

FINANCIAL REPORTING AND RESPONSIBILITIES

• Prepare monthly financial statements, including balance sheets, income statements, and cash flow statements, along with departmental statements.
• Oversee proper recording of all financial transactions.
• Coordinate with external auditors for the annual audit, providing necessary schedules and documentation.
• Oversee the preparation of federal, state, and local tax returns.
• Maintain financial records for ongoing capital projects. Provide financial support and analysis to the General Manager, Board Finance Committee Chair, and Department Heads.
• Manage A/P and A/R, including collections for overdue member billings and oversee/maintain the general ledger.
• Reconcile all bank accounts and balance sheet accounts monthly.
• Verify the proper maintenance of insurance records for club property.
• Maintain fixed asset ledgers and prepare depreciation schedules.
• Assess and ensure consistent application of accounting policies and procedures for internal controls.

BUDGETING AND FINANCIAL PLANNING

• Collaborate with the General Manager in the development of annual operating and capital budgets for approval by the Board of Directors.
• Manage the approved budgets throughout the fiscal year and conduct monthly variance analysis between actual results and budget.
• Analyze processes for improvement and recommend changes.
• Assist with periodic cash forecasts.
• Ensure regular reconciliations of all balance sheet accounts.
• Participate in special projects and prepare ad hoc reports as needed.

CANDIDATE QUALIFICATIONS

• 5+ years of professional finance/accounting experience with a minimum of 3+ years at a Controller/Staff Accountant level and current accounting certifications, preferably with golf or country club experience.
• Knowledge of private Clubs, food & beverage trends, and customer relations management systems encouraged.
• Has a thorough understanding of generally accepted accounting principles (GAAP).
• Has a proven track record of working independently, as well as within a team environment.
• Has demonstrated strong organizational skills, attention to detail, and the ability to adapt to various situations and needs quickly.
• Has strong oral, written, and interpersonal communication skills. Can communicate effectively in a collaborative work environment.
• Has a demonstrated ability to follow through on commitments, is detail-oriented, and meets deadlines.
• IT & software knowledge is strongly desired; an Information technology background to assist in overseeing clubs' IT needs is a plus.
• Experience working with JONAS Club Management software is a plus.
• Able to write reports, business correspondence, and procedure manuals.
• Able to effectively present information and respond to questions from managers, vendors, members, and staff.
• Adept at solving practical problems and dealing with a variety of concrete variables in situations where only limited standardization exists.
• Advanced knowledge of Microsoft-based personal computers, Microsoft Office suite, and experience with accounting software like JONAS Club Management is a plus.

EDUCATION AND CERTIFICATION QUALIFICATIONS

• Bachelor's Degree in Finance or Accounting.
• CHAE certification preferred.
• In lieu of a formal degree, a minimum of five years related experience and/or training; or equivalent combination of education and experience.