Assistant Controller at Northwood Club

Northwood Club; Dallas (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

Northwood Club in Dallas, TX seeks an Assist Controller to supervise daily accounting processes and support A/R, A/P, Payroll, and Purchasing activities. The role reports directly to the Chief Financial Officer and emphasizes accuracy and internal controls.

The candidate should have an accounting degree or club-related experience, strong Excel skills, and the ability to work across departments. This on-site position requires a detail-focused, proactive professional for ongoing financial

Qualifications

• Accounting degree or extensive club-related experience.
• Proficient in MS Outlook, Excel & Word.
• Knowledge of NorthStar, Jonas Software and Sage Fixed Assets would be helpful.
• Self-starter with minimal supervision.
• Analytical thinker.

Responsibilities

• Assist Controller in preparing financial statements and journal entries, and investigate variances from budget.
• Oversee accounting controls to safeguard club assets and reduce internal fraud.
• Assist in budgeting, monitor revenue goals, and generate forecasts (weekly to annual).
• Provide coverage for accounting staff and purchasing during vacations or illness.
• Maintain fixed asset schedules and accounting documentation; perform bank reconciliations.

Skills

Attention to details

Analytical thinker

Communication skills

Team collaboration

Self starter

Education

Accounting degree

Club related experience

Tools

Microsoft Outlook

Excel

Word

NorthStar

Jonas Software

Sage Fixed Assets

Job description

Northwood Club is a premier country club established in 1946 and located in Dallas, Texas, best known for hosting the 1952 U.S. Open. The Club was listed as #1 Golf Course renovation in Avid Golfer Magazine's 2019 Private Clubs and named Best Overall Club in 2022-2024. The club also has a Distinguished Clubs of the World Emerald Designation for outstanding member service. Our staff consists of a wide range of professionals who are well recognized in areas of Tennis, Golf and Culinary.

This position for Assist controller will supervise the daily accounting processing and understand procedures in the A/R, A/P, Payroll, and Purchasing areas and assist in the preparation of periodic financial statement information and other management information as needed. This position reports directly to the chief financial officer.

Basic Abilities:

• Attention to details, prioritize and organize
• Understand member/client/guest service needs, prioritization
• Work cohesively with other departments as part of a team
• Excellent communication skills both verbally and in writing; accuracy in grammar and spelling.

JOB TASKS:

• Assist Controller in preparing financial statements, journal entries, and investigating variances from budget.
• Oversees accounting and administrative controls so as to safeguard the assets of the club by reducing theft as well as internal fraud.
• Assists the Controller in preparing and monitoring annual budget, monitoring revenue goals as well as generating various (weekly, monthly, quarterly and annual) business volume forecasts.
• Assist the controller in providing coverage during temporary replacement for accounting staff and purchasing agent during vacations, illness and staff replacement.
• Maintain fixed asset supporting schedules and accounting documentation.
• Perform or review account analysis, bank reconciliations, etc. on a monthly basis.
• Review or prepare sales and use tax returns, gross receipts tax returns, federal and state payroll tax returns, and informational returns (W-2, 1099 Misc, 1099 B, etc.).
• Assist controller in developing and monitoring compliance to accounting procedures. Recommends to management the implementation of policies, procedures, processes and controls based on continual analysis of current accounting processes.
• Assist controller and purchasing agent in developing and maintaining receiving procedures utilizing an inventory system.
• Assist controller in developing and generating internal operational/accounting information reports.
• Prepare permit and license applications for the controller's review, including creating and maintaining a tickler file for permit and license renewal dates.
• Monitors contracts with facility's vendors.
• Maintain and administer computer systems. Verify performance of periodic hard drive backups. Interface with software vendors on support issues. Assist with troubleshooting of IT issues throughout the Club.
• Prepare audit schedules for annual audit and other audits as needed.
• Keep the controller apprised of unusual events affecting the accounting department.
• Maintains flexibility to take on new and different tasks as directed by the Controller.

REQUIREMENTS:

• Self starter who can work well with limited supervision.
• Analytical thinker.
• Strives to find process improvements to ensure work is completed in an efficient and effective manner.
• Language Skills: English required to read, analyze, and interpret financial reports, and legal documents, to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. To effectively present information to top management, public groups, and/or boards of directors.
• Mathematical Skills: Required to calculate figures and statistical inference; to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
• Accounting degree or extensive club related job experience.
• Keyboard Data Entry &10 Key by Touch
• Extensive Knowledge Microsoft Outlook, Excel & Word.
• Knowledge of NorthStar, Jonas Software and Sage Fixed Assets would be helpful.

MATERIAL HANDLING

May be required to bend, stand, stoop and lift at least 30 pounds of weight.