SENIOR ADMINISTRATIVE ASSOCIATE

University of Texas Rio Grande Valley; McAllen, Northern (TX, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

The University of Texas Rio Grande Valley is seeking a Senior Administrative Associate to provide advanced and complex administrative support to a Vice President or similar level position. The role involves office management, budgeting support, and coordination with multiple departments and external contacts.

Responsibilities include supervising clerical staff, managing calendars, preparing confidential correspondence, and generating reports.

Qualifications

• Associate degree in a related field or experience as outlined below.
•  
• Five (5) years of office administrative experience, including supervisory experience.
•  
• Experience in higher education preferred.
•  
• Knowledge of word processing, spreadsheet, and database software.
•  
• Excellent interpersonal, organizational, and verbal skills.

Responsibilities

• Provides diverse and complex administrative support to senior level manager.
•  
• Serves as liaison with other departments and external contacts.
•  
• Supervises clerical staff or student workers.
•  
• Manages calendar and independently schedules appointments.
•  
• Organizes and maintains records and filing systems.
•  
• May assist in coordinating outreach, recruitment & education.

Skills

Office administration

Supervisory experience

Calendar management

Record keeping

Communication

Education

Associate degree

Tools

Microsoft Office

Job description

Office Location
The University of Texas Rio Grande Valley
1201 W. University Drive
Human Resources
MASS Building 2 nd Floor
Edinburg, TX 78539

Edinburg: [phone]
Brownsville: [phone]
Office hours:
Monday-Friday
8:00a.m. - 5:00p.m.

Faculty Recruitment:
College of Engineering & Computer Science: [e-mail]

Robert C. Vackar College of Business & Entrepreneurship: [e-mail]

Please see Special Instructions for more details.

Dear Applicant,
Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:
Date of Birth
Gender
Ethnicity/Race
Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.
If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.

Position Information

Posting Number

Posting Number SRGV9131

Working Title

Working Title SENIOR ADMINISTRATIVE ASSOCIATE

Number of Vacancies

Number of Vacancies 1

Location

Department

Department Ofc of Health Affairs

FTE

FTE 1.0

FLSA

FLSA Non-Exempt

Scope of Job

To provide advanced and complex administrative support to a Vice President or similar level position and assumes considerable responsibility for office management. Responsible for many complex office decisions and administrative support, with minimal direction.

Description of Duties

• Provides diverse and complex administrative support to senior level manager, Chief Financial Officer and Chief Experience Officer.
• Serves as liaison with other departments and external contacts.
• Supervises and provides guidance to clerical support staff or student workers.
• Responsible for all routine and non-routine administrative functions and correspondence.
• Composes, reviews, and distributes confidential and complex correspondence, memos, reports, and requisitions that are sent to internal and external contacts.
• Responds independently within scope of responsibility.
• Manages calendar and independently schedules appointments for the assigned supervisor.
• Organizes and maintains records and filing systems.
• May assist in processing various student forms and requests for the appropriate review and approvals.
• May provide general program information and materials to students and/or direct students to the appropriate student services resources.
• May assist in coordination, planning, and/or staffing of departmental meetings and events as needed for outreach, recruitment & education.
• Processes personnel actions upon direction of the supervisor.
• Oversees and processes purchase requisitions and orders, travel requests and reimbursements.
• Develops and evaluates complex records and prepares reports from a variety of materials.
• Monitors expenditures and income against the budgets, maintains accurate accounting ledgers and facilitates monthly reconciliations of accounts.
• Analyzes and prepares graphs and charts for management use or presentations about departmental or divisional activities.
• Coordinates and arranges meetings, conferences and committee meetings.
• Makes complex travel arrangements.
• Selects and recommends purchases of appropriate office supplies and equipment.
• Oversees inventory and maintains personnel records within department.
• Assists in the preparation of budgets and other periodic reports.
• May perform other duties as assigned.

Supervision Received

General supervision by Vice President.

Supervision Given

Supervision over other clerical personnel.

Required Education

Associate degree in a related field or experience as outlined below.

Licenses/Certifications

None.

Required Experience

Five (5) years of office administrative experience, including supervisory experience. Experience may be substituted for education on a 1-on-1 basis.

Preferred Experience

Experience obtained in a higher education setting. Experience providing direct administrative support to an executive.

Equipment

Knowledge of use of personal computer, word processing, spreadsheet, and database software. Standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Work is performed primarily in a general office environment. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The role includes availability for work beyond regular office hours, including evenings and weekends, as needed. Location of position is McAllen and Edinburg. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley.

Other

Must have excellent interpersonal, organizational, and verbal skills.

Physical Capabilities

N/A

Employment Category

Employment Category Full-Time

Minimum Salary

Minimum Salary Commensurate with Experience

Posted Salary

Posted Salary Commensurate with Experience

Position Available Date

Position Available Date 10/05/2026

Grant Funded Position

Grant Funded Position No

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant,
Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:
Date of Birth
Gender
Ethnicity/Race
Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.
If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.
All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of Human Resources.

Required fields are indicated with an asterisk (*).

• Yes
• No
• Are you now, or previously, employed by The University of Texas System or any of its institutions?
  • Yes - I currently am employed by the UT System or its institutions
  • Yes - I have previously been employed by the UT System or its institutions
  • No - I have never been employed by the UT System or its institutions
• Please select your highest level of completed education?
  • 6th grade education
  • 10th grade education
  • High School Diploma or GED
  • Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
  • Bachelors Degree from an accredited university
  • Masters Degree from an accredited university
  • Ph. D. or other terminal degree from an accredited university
  • None of the above
• Please provide the field of study for your education:

  (Open Ended Question)

• Please indicate the number of years of work experience you have directly related to the position in which you are applying for?
  • Less than 1 year
  • 1 year
  • 2 years
  • 3 years
  • 4 years
  • 5 years
  • 6 years
  • 7 years
  • 8 years
  • 9 years
  • 10 years
  • Over 10 years
• Do you meet the minimum requirements for this position?
  • Yes
  • No