Administrative Coordinator

Salem Community College; Carneys Point Township (NJ); On-site; USD 40,000 - 60,000; Full time

Job summary

Salem Community College in Carneys Point, NJ seeks an Administrative Coordinator to support the assigned division. You will perform clerical duties, compose correspondence, manage data for reports, answer calls, and schedule for division staff.

The ideal candidate holds an Associate’s degree (or equivalent) and at least three years of relevant experience. Proficiency with Office 365, Docuware, ERP systems, and strong written/oral communication are essential in a busy campus office environment.

Qualifications

• Associate’s degree or equivalent required.
• Three years of directly applicable experience required.
• Excellent interpersonal and communication skills.
• Excellent oral and written communication; strong organizational abilities.

Responsibilities

• Supports the daily operating functions of the assigned divisional departments.
• Answers telephone calls and responds to inquiries; schedules for division staff.
• Compiles data for reports and assists with audits and accreditation visits.
• Maintains departmental files using Office 365 and Docuware; coordinates events.
• Serves as back-up for other administrative support roles on campus when needed.

Skills

Interpersonal skills

Communication

Organization

Confidentiality

Education

Associate’s degree or equivalent

Tools

Office 365

Docuware

ERP systems

Job description

Job DetailsJob Location: 460 Hollywood Ave - Carneys Point, NJ 08069Position Type: Full TimeEducation Level: 2 Year DegreeSalary Range: $40,000.00 - $60,000.00 SalaryRole:

Serves as administrative coordinator for the assigned division. Performs a variety of clerical and office duties including clerical work that is confidential in nature. Composes correspondence, corrects grammar, punctuation, and spelling, maintains and updates office supplies, compiles data for reports, answers telephone calls, responds to inquiries and makes appointments for division staff.

Major Duties and Responsibilities:

• Supports the daily operating functions of the assigned divisional departments.
• Demonstrates excellent customer service skills in all interactions with the public.
• Collects data and formats for presentation purposes.
• Assists with compiling and organizing materials for audits and accreditation visits.
• Arranges schedules, prepares meeting rooms and provides appropriate materials for division events/meetings.
• Prepares and helps run departmental events for students and staff.
• Serves as back-up for other administrative support roles on-campus, when needed.
• Organizes and maintains departmental files using Office 365, Docuware, and other software tools
• Assists with inquiries and student intake for various programs, including degree, certificate and GED/ABE programs.
• Composes correspondence, corrects grammar, punctuation, and spelling
• Works flexible hours (occasional early mornings or evenings) to support activities as needed.
• Prepares various reports and manages special projects, as assigned.
• Performs clerical tasks related to confidential files and issues.
• Prepares and processes divisional purchase requisitions.
• Performs other duties, as assigned

QualificationsKnowledge and Skills:

Education

Associate’s degree or equivalent required.

Experience

Three years (3) of directly applicable experience required.

Interpersonal Skills

Excellent interpersonal skills.

Demonstrated ability to interact with all service populations ensuring accurate and effective communication.

Technical Skills

Proficient knowledge of current and emerging computer hardware and software, including relevant ERP systems and excellent computer skills in all Microsoft Office products and Internet.

Other Skills

Excellent oral and written skills. Strong organizational abilities with strong emphasis on prioritizing and meeting deadlines. Exercises sound judgment and maintains confidentiality. Functions well under pressure and stressful situations. Strong ability to multi-task and to coordinate the activities of multiple departments. A willingness to accept additional responsibilities as required to meet divisional goals.

Physical Requirements

The work is mostly sedentary; however, there may be some walking, standing, bending, carrying of light items, driving an automobile, etc. No special physical demands are required to perform the work.

Work Environment

Regular exposure to favorable conditions such as those found in a normal office.

This Job Description is not a complete statement of all duties and responsibilities comprising this position.