Administrative Coordinator

U.S. Bridge; Cambridge (OH); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

Paid holidays / vacation

Health, dental, and vision insurance

401K plan match

Tuition Reimbursement

Stability and career growth

Job summary

U.S. Bridge is seeking an Administrative Coordinator to support Engineering, Drafting and Project Management. You will maintain project tracking, coordinate shop drawings, and manage communications between departments and external vendors.

This role requires strong organizational skills, clear communication, and the ability to manage multiple jobs simultaneously. A hybrid office environment is available, with opportunities for growth and benefits included.

Qualifications

• Strong organizational skills for multitasking across projects
• Clear written and verbal communication
• Ability to collaborate across departments and with outside vendors
• Proactive in identifying schedule risks and communicating them

Responsibilities

• Maintain and update master tracking of all active jobs through Engineering and Drafting
• Notify shop drawing coordinator of new job information for scheduling
• Release and print Shop Drawings with lead drafter
• Prepare and issue purchase orders for outside drafting services
• Coordinate between engineering staff, project managers, and vendors to keep information current
• Maintain organized records of job status, drafting assignments, and vendor POs
• Coordinate subcontracts and POs for Project Management
• Update project tracking sheets and gather required contract documentation
• Perform general administrative tasks for both departments

Job description

U.S. Bridge is seeking an organized, detail-oriented Administrative Coordinator to support our Engineering, Drafting and Project Management departments. This role is essential to keeping projects on schedule, ensuring smooth handoffs between departments, and outside services. You'll work closely with project managers, engineering staff, and outside vendors to keep information flowing and jobs on track.

Key Responsibilities Engineering, Drafting, and Project Management

• Maintain and update a master tracking list of all active jobs moving through Engineering and Drafting, monitoring progress against project managers' schedules and flagging any jobs at risk of falling behind
• Communicate new job information promptly to the shop drawing coordinator so shop drawing production can be scheduled and managed effectively
• Work with the lead drafter to release and print Shop Drawings for the Shop team
• Prepare and issue purchase orders for outside drafting agency services, ensuring accuracy and timely processing
• Serve as a point of contact between engineering/drafting staff, project managers, and outside vendors to keep information current and accessible
• Maintain organized records related to job status, drafting assignments, and vendor purchase orders
• Coordinating Subcontracts and POs for Project Management
• Updating project tracking sheets
• Gathering required contract documentation and sending to the appropriate parties
• General administrative tasks for both departments
  

Qualifications

• Prior administrative, coordination, or project support experience (experience in manufacturing, construction, engineering, or a related industry a plus)
• Strong organizational skills with the ability to track multiple jobs/projects simultaneously
• Comfortable working with spreadsheets and tracking tools (Excel or similar)
• Clear written and verbal communication skills
• Ability to work collaboratively across departments and with outside vendors
• Self-starter who can identify schedule risks and proactively communicate them

Education

• An associate degree is preferred.

Working Conditions

• General office environment or can be a hybrid position
• Collaborative teamwork

Compensation Package

• Competitive compensation
• Paid holidays / vacation
• Health, dental, and vision insurance
• 401K plan match
• Tuition Reimbursement
• Opportunity for stability and career growth

Pre-employment drug and alcohol testing and successful background checks are conditions of employment.

U.S. Bridge is an Equal Opportunity employer and fully supports and maintains compliance with all state, federal and local regulations.