Project Coordinator

U.S.-Engineering-; Kansas City (MO); On-site; USD 34,000 - 47,000; Full time

Benefits offered by this job

Year-end bonus

Health, dental, and vision plans

Matching retirement contributions

Paid time off

529 plan matching

Job summary

U.S. Engineering is seeking a Project Administrator to support project teams from procurement through closeout. You will create and manage project documentation, coordinate distribution to internal and external stakeholders, and draft letters, change orders, and subcontracts.

The role requires at least two years of admin experience, MS Office proficiency, and familiarity with Procore and Bluebeam. Occasional local travel and strong communication will help you succeed here.

Qualifications

• Minimum of two years administrative support or clerical experience required.
• Experience in construction project administration highly preferred.
• Proficiency in MS Office (Word, Excel, PowerPoint) required.
• Strong written and verbal communication skills.

Responsibilities

• Assist Project Managers with clerical tasks across all project phases.
• Create and maintain project documentation; distribute to stakeholders as needed.
• Draft letters, inquiry packages, change orders, purchase orders, subcontract agreements, etc.
• Monitor and document project status via NEST, accounting system, or other tracking tools.
• Maintain organized filing and ensure NEST is current.
• Interface with project team members, owners, general contractors, subcontractors, and vendors.
• Enter or update project data in the accounting system.
• Coordinate special assignments to improve efficiency.
• Provide reception support and other admin tasks.
• Set up Procore and Bluebeam sessions.
• Keep RFI, Submittals, and drawings organized in Procore.
• Assist with submittal and procurement tracking; vendor RFP facilitation.

Skills

MS Office Suite

Data entry accuracy

Attention to detail

Time management

Communication skills

Relationship building

Education

High School Diploma or GED

Business coursework beneficial

Tools

Procore

Bluebeam

Accounting system

Job description

U.S. Engineering has been an industry leader through constant innovation and a willingness to evolve. The construction industry changes rapidly, and we cultivate a dynamic workplace where even our newest team members can influence change and make an impact. We know that our most valuable asset is our people. Join us!

Principal Duties and Accountabilities:

• Assist Project Managers with various clerical and administrative functions associated with any or all phases of U.S. Engineering projects – from procurement through job close out.
• Create, maintain and/or control all project documentation. Coordinate the distribution of job documents to both internal and external parties, as necessary or as appropriate per company procedures.
• Write, edit, or transcribe general correspondence and/or project documents. This may include letters, inquiry packages, change orders, purchase orders, subcontract agreements, etc.
• Monitor and document project status and other project information for current, bidding, and targeted projects, via the company’s Intranet operations portal (NEST), company accounting system or other tracking mechanisms.
• Maintain organized filing system for all project documentation, including ensuring that the operations portal (NEST) is kept current.
• Interface with both internal and external individuals involved in the projects, such as project team members, owners, general contractors, subcontractors, and vendors. Maintain ongoing communication related to project, respond to inquiries, seek information and provide information as necessary to ensure the smooth administration of each job.
• Utilize company accounting system to enter or update project data and other pertinent information.
• May participate in or coordinate special assignments related to project administration in order to improve operational efficiencies.
• Provide reception support and other administrative tasks as needed.
• Set up and manage Procore and Bluebeam sessions.
• Keeping contract documentation – RFI, Submittals and drawings organized and current on Procore.
• Assist with submittal procurement and product procurement/tracking.
• Vendor RFP facilitation
• WBS and Work pack tracking.
• Building and maintaining internal and external relationships

Job Scope:

The Project Administrator may be responsible for administration of a single project, multiple projects, or all projects within an assigned division – depending on project scope, project location or other considerations. As such, the Project Administrator may report to a single Project Manager or may report to multiple PMs and/or a Regional Vice President of Operations.

Management Responsibility:

X Individual Contributor – no subordinates.

Education & Experience:

• High School Diploma or equivalency (GED) required.
• Business School or general business administration coursework may be beneficial.
• Minimum of two years administrative support or clerical experience required.
• Experience in construction industry project administration highly preferred.

Knowledge, skills, and abilities:

• Must possess at least Intermediate level proficiency in MS Office Suite: Word, Excel, and PowerPoint.
• Accuracy with data entry utilizing accounting system.
• Sharp attention to detail and superior organizational skills.
• Ability to be flexible and adapt to shifting priorities.
• Excellent communication and writing skills.
• Ability to develop and foster effective professional relationships, internally and externally.
• Excellent time management skills, combined with keen sense of urgency to deliver results and meet project deadlines, etc.
• General knowledge of construction industry and various construction documents is preferred.

Physical and/or travel demands:

• Occasional / infrequent (local) travel may be required.
• Work will be done in a typical office environment that will enable comfortable sitting. May also require standing, occasional bending, reaching, stooping, and light lifting. Position involves use of computer keyboard, monitor, telephone, and other office equipment. Occasionally this position will be located in a remote project trailer.

Benefits and Compensation:

• The range for this position has been established at $24.35 to $34.00 per hourand is US Engineering’s good faith and reasonable estimate at the time of the posting. The compensation offered to the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.
• Your total compensation will go beyond the number on your paycheck. Team members are eligible for a year-end bonus based on company and/or individual performance as well as paid time off. An industry-leading benefits package including health, dental, and vision plans, matching retirement contributions, and matching 529 contributions all add to your bottom line.

This position will be posted until August 30, 2026.

U.S. Engineering is an Equal Employment Opportunity Employer and shall provide equal employment opportunities to all people in all aspects of employer-employee relations, without regard to race, color, creed, national origin, religion, sex, age, sexual orientation, gender identity, disability, or veteran status.

U.S. Engineering is compliant with the Drug Free Workplace Act, and all offers of employment are contingent upon the completion of a pre-employment drug screen.

Equal Opportunity Employer, including disabled and veterans.