Project Coordinator

Brailsford & Dunlavey; San Francisco (CA); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

401(k) plan

Paid time off

Phone reimbursement

Job summary

Brailsford & Dunlavey (B&D) is seeking a Project Coordinator—an organized, proactive professional who keeps complex project work moving, manages details, and serves as a trusted resource to project teams and clients. The hybrid role is based in our San Francisco, CA office.

You will support project managers, clients, consultants, contractors, and staff to keep information, financial tracking, documentation, meetings, and key deliverables organized and moving forward.

Qualifications

• 4+ years of relevant industry experience, ideally in construction, owner’s representation, program management, architecture/engineering, real estate development, or related professional services.
• 2+ years of financial experience including budget tracking, project financial analysis, reporting, invoicing, draw preparation, or similar responsibilities.
• Bachelor’s degree preferred but not required; coursework or a degree in business, accounting, finance, engineering, architecture, construction, or related field is beneficial.
• Strong proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• General understanding of project management processes, project controls, construction documentation, and sequencing.
• Excellent written and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and produce high-quality work in a fast-paced project environment.

Responsibilities

• Coordinate project schedules, deliverables, documentation, correspondence, and follow-up activities across project teams.
• Create and maintain organized electronic project files and project documentation in accordance with established procedures.
• Support project financial management by assisting with budgets, cash-flow estimates, commitment schedules, monthly draw packages, payables, and financial reporting.
• Gather and review information from project stakeholders to support accurate reporting and timely processing of key deliverables.
• Coordinate meetings, conference calls, appointments, and site visits; prepare agendas, presentation materials, and supporting documents.
• Attend project meetings, prepare and distribute meeting minutes, and track action items through completion.
• Support coordination among clients, designers, contractors, consultants, vendors, and internal project team members.
• Assist with consultant, contractor, and vendor solicitation, procurement, contract administration, and approval tracking.
• Monitor project details, scope changes, requests for information, submittals, and other information flows to help keep work on schedule.
• Support project controls and reporting related to status, cost, schedule, and open items.
• Assist with proposals, contracts, and project closeout activities as needed.
• Build responsive, professional relationships with clients and internal stakeholders while handling confidential information with discretion.

Skills

Communication

Organizational skills

Multi-tasking

Attention to detail

Problem solving

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Brailsford & Dunlavey (B&D) is seeking a Project Coordinator —an opportunity for a highly organized, proactive professional who enjoys keeping complex project work moving, managing details, and serving as a trusted resource to project teams and clients. The ideal candidate is a self-starter who communicates clearly, balances multiple priorities with confidence, and brings strong financial and project coordination capabilities to a fast-paced environment.

This is a hybrid role based in our San Francisco, CA office.

The Opportunity

At B&D, we lead the planning, development, and management of the places that shape and strengthen communities—where people live, learn, work, and play. B&D recently joined forces with Project Management Advisors (PMA), bringing together two nationally recognized leaders in program management and real estate advisory services and expanding our capabilities across the full project lifecycle.

As a Project Coordinator, you will provide day-to-day coordination and administrative support. You will work closely with project managers, clients, consultants, contractors, and administrative staff to keep project information, financial tracking, documentation, meetings, and key deliverables organized and moving forward.

How You’ll Contribute

Coordinate project schedules, deliverables, documentation, correspondence, and follow-up activities across project teams.

Create and maintain organized electronic project files and project documentation in accordance with established procedures.

Support project financial management by assisting with budgets, cash-flow estimates, commitment schedules, monthly draw packages, payables, and financial reporting.

Gather and review information from project stakeholders to support accurate reporting and timely processing of key deliverables.

Coordinate meetings, conference calls, appointments, and site visits; prepare agendas, presentation materials, and supporting documents.

Attend project meetings, prepare and distribute meeting minutes, and track action items through completion.

Support coordination among clients, designers, contractors, consultants, vendors, and internal project team members.

Assist with consultant, contractor, and vendor solicitation, procurement, contract administration, and approval tracking.

Monitor project details, scope changes, requests for information, submittals, and other information flows to help keep work on schedule.

Support project controls and reporting related to status, cost, schedule, and open items.

Assist with proposals, contracts, and project closeout activities as needed.

Build responsive, professional relationships with clients and internal stakeholders while handling confidential information with discretion.

What we are looking for:

4+ years of relevant industry experience, ideally within construction, owner’s representation, program management, architecture/engineering, real estate development, or a related professional services environment.

2+ years of financial experience, including budget tracking, project financial analysis, reporting, invoicing, draw preparation, or similar responsibilities.

Bachelor’s degree preferred but not required; coursework or a degree in business, accounting, finance, engineering, architecture, construction, or a related field is beneficial.

Strong proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.

General understanding of project management processes, project controls, construction documentation, and sequencing.

Excellent written and verbal communication skills.

Strong organizational skills and exceptional attention to detail.

Ability to manage multiple priorities and produce high-quality work in a fast-paced project environment.

Ability to work independently with minimal supervision while collaborating effectively with a broader project team.

Sound judgment, professionalism, integrity, and discretion when handling sensitive information.

Client-service mindset and ability to build productive working relationships with internal and external stakeholders.

What Sets You Apart

You anticipate what the team needs before being asked and reliably follow work through to completion. You are comfortable working with financial and project information, enjoy bringing order to complex moving parts, and communicate confidently with clients and project partners. You stay composed when priorities shift, take ownership of details, and are motivated by becoming a trusted resource for the people you support.

Within your first six to twelve months, success will mean independently managing key administrative and coordination functions, supporting project financial tracking and reporting, and serving as a dependable resource for both clients and internal project teams.

Why People Choose B&D

Impactful Mission-

Be part of meaningful work that helps shape the places where people live, learn, work, and connect.

Learning & Growth-

We invest in mentorship, leadership development, and continuous learning at every stage of your career.

Strong Culture-

Entrepreneurial thinking, collaboration, intellectual curiosity, integrity, and excellence drives how we work together.

Robust Benefits-

Comprehensive benefits include 100% company-paid medical, dental, and prescription coverage, a targeted 7% employer-contribution 401(k), generous PTO, cell phone reimbursement and more.

This role's target base annual salary range is currently $75,000-$90,000. Pay scales are determined by role, level, location, and alignment with market data. Individual pay is determined through interviews and an assessment of several factors unique to each candidate, including, but not limited to, job-related skills, relevant education, experience, certifications, candidate abilities, and pay relative to other team members.

The company benefits listed above are a summary. Specific details, availability, and eligibility requirements apply in accordance with company policies.

Brailsford & Dunlavey, Inc. is committed to providing a diverse and inclusive work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Brailsford & Dunlavey, Inc. participates in E-Verify.