Administrative Coordinator

Bay Center Foods, LLC; Atlanta, Northern (GA, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Chick-fil-A, Inc. in Atlanta, GA is seeking an Administrative Coordinator for the Talent Acquisition team. This role provides high-quality administrative support to senior leaders, manages calendars, coordinates meetings and events, and assists with reports and communications.

The ideal candidate has strong organizational skills, discretion with confidential information, and experience coordinating travel. A proactive, collaborative partner who can improve processes will thrive in our hybrid

Qualifications

• Proficiency in Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Word.
• Experience in administrative, coordination, or operational support roles.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to handle sensitive information with confidentiality and discretion.
• Experience coordinating meetings, travel and team events.
• Ability to improve workflows and maintain consistent team processes.
• Strong written communication and presentation formatting skills.
• Experience supporting multiple leaders or a fast-paced team environment.
• Experience supporting business operations in a corporate or professional services environment.
• Willingness to learn new tools, systems, and ways of working.

Responsibilities

• Provide day-to-day administrative support for Talent Acquisition senior leaders, including calendar coordination and meeting logistics.
• Prepare and distribute agendas, materials, and follow-up communications.
• Support team rhythms, including weekly meetings, through preparation, facilitation support, note capture, and follow-up.
• Maintain organized digital files and ensure accessibility and consistency.
• Arrange all aspects of TA leadership travel.
• Draft, format, and distribute internal communications and presentations.
• Identify opportunities to improve ways of working and increase team efficiency.
• Build relationships across teams to support collaboration.

Skills

Organizational skills

Confidentiality

Meetings & travel coordination

Communication

Team support

Education

High School Diploma or GED

Bachelor's Degree

Tools

Microsoft Office Suite

PowerPoint

Excel

Outlook

Word

Job description

How We Work At Chick-fil-A

Chick-fil-A, Inc. ('Chick-fil-A' or 'the Company') Staff members play a vital role in achieving our strategic goals by developing their skills, fostering inclusive teamwork, and embracing innovation. All Staff are expected to contribute to a compelling future by inspiring and motivating those around them. Growth and development are essential at Chick-fil-A. We want Staff to seek new perspectives and adopt new methods to drive continuous improvement and adaptation to evolving business needs. Lastly, we ask Staff to seek wisdom, expect the best, accept responsibility, respond with courage, and think others first.

Our Flexible Futures Model offers a healthy mix of working in person (currently a minimum of 8-10 days per month) and virtually, strengthening key elements of the Chick-fil-A culture by fostering collaboration and community.

Overview

The Talent Acquisition team exists to guide the most important business decision we make...theselection of our people. The Talent Acquisition Team Administrative Coordinator is responsible forproviding high-quality administrative and coordination support to five members of the TalentAcquisition Leadership Team. This role supports calendar management, meeting and eventcoordination, communications, research support, and follow-up on priorities and action items. TheAdministrative Coordinator also partners with team members to maintain consistency acrossdeliverables, prepare presentations and reports, and support weekly team rhythms. Success in thisrole requires strong organization, sound judgment, discretion, and the ability to manage multiplepriorities with accuracy, professionalism, and responsiveness in a fast-paced environment.

Responsibilities

Administrative & Operational Support

• Provide day-to-day administrative support for Talent Acquisition senior leaders, including calendar coordination, meeting scheduling, and logistics for team meetings, offsites, and events.
• Prepare and distribute agendas, materials, and follow-up communications, and track action items to support timely completion.
• Support team rhythms, including weekly meetings, through preparation, facilitation support, note capture, and follow-up.
• Maintain organized digital files, shared resources, and documentation to ensure accessibility, accuracy, and consistency.
• Manage administrative processes from intake through completion, ensuring accuracy, timely execution, and proactive follow-up.
• Resolve routine administrative issues independently and elevate items needing attention with clear context and recommended next steps.
• Arrange all aspects of TA leadership travel.

Coordination & Communication

• Serve as a point of coordination for internal stakeholders, ensuring clear communication, seamless handoffs, and timely follow-up.
• Draft, format, and distribute internal communications, presentations, and materials aligned with excellence standards.
• Support leader preparation for meetings, presentations, and engagements through research, material preparation and logistics support.
• Maintain consistency across administrative processes, tools, and templates for the Talent Acquisition team.
• Identify and implement opportunities to improve ways of working and increase team efficiency.
• Build strong working relationships across teams to support collaboration, trust, and effective partnerships.
• Support the upkeep of Talent Acquisition documents on shared platforms such as TA Resource hub.

Support & Foster Healthy Team Culture

• Serve as the Talent Acquisition departmental on-boarding culture champion.
• Support leaders/team in delivering moments of care-e.g. birthdays, anniversaries, births, etc.

Financial & Logistical Support

• Maintain TA budget in partnership with the TA enablement partner.
• Provide support for expenses, invoices, travel coordination, purchasing, and budget tracking in alignment with enterprise processes and expense guidelines.

General Team Support

• Model professionalism, responsiveness, and care in all interactions.
• Exercise sound judgment and discretion, including appropriately directing meeting requests and other requests for leader time.
• Lead Talent Acquisition project work as assigned. Participate in Talent Acquisition cross-functional teams as appropriate.

Required Qualifications (Knowledge, Skills, & Abilities)

• Proficiency in Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Word
• Experience in administrative, coordination, or operational support roles
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Ability to handle sensitive information with confidentiality and discretion
• Experience coordinating meetings, travel and team events
• Ability to improve workflows and maintain consistent team processes

Preferred Qualifications (Knowledge, Skills, & Abilities)

• Strong written communication and presentation formatting skills
• Experience supporting multiple leaders or a fast-paced team environment
• Experience supporting business operations in a corporate or professional services environment
• Willingness to learn new tools, systems, and ways of working

Required Years of Experience

0

Preferred Years of Experience

6

Travel Requirements

10%

Required Level of Education

High School Diploma or GED

Preferred Level of Education

Bachelor's Degree

Preferred Major/Concentration

Business, Communications, HR or related field.

Relocation Assistance Provided

No