Administrative Coordinator

Fergusfalls; Anaheim (CA); Hybrid; USD 28,000 - 41,000; Part time

Job summary

Otter Tail Lakes Country (OTLC) is a regional nonprofit marketing and economic development organization seeking a part-time to full-time administrative assistant in Fergus Falls, MN. The role supports the Partnership Director, maintains partner records in GrowthZone CRM, coordinates communications, prepares invoices, and assists with bookkeeping and newsletters.

The position offers a flexible hybrid schedule, non-exempt status, and non-benefitted employment.

Qualifications

• Strong organization, accuracy, and attention to detail.
• Excellent written, verbal, and customer-service skills.
• Bookkeeping/financial recordkeeping ability.
• Comfort learning CRM, database, cloud, and office technology.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• High school diploma/equivalent and valid Minnesota driver's license.

Responsibilities

• Support the Partnership Director and help deliver exceptional service to OTLC partners.
• Keep partner records, interactions, communications, and activities current in GrowthZone CRM.
• Coordinate partner communications, follow-ups, onboarding, renewals, and check-ins.
• Prepare invoices, receive payments, assist with bookkeeping, and support partner benefit fulfillment.
• Assist with partner newsletters and communications.
• Maintain phone, email, mail, website inquiries, calendars, meetings, and events.
• Support governance meetings with notices, agendas, materials and minutes.
• Maintain organized records and organizational documents.
• Process accounts payable/receivable and assist with deposits and bill payments.
• Assist with marketing materials and website updates.
• Schedule and publish social media content using Sprout Social and respond to comments.

Skills

Strong organizational skills

Attention to detail

Written and verbal communication

Customer service

Bookkeeping

CRM/databases familiarity

Multitasking

Education

High school diploma or equivalent

Tools

GrowthZone CRM

Job description

Help power the organization that promotes Otter Tail Lakes Country as a great place to live, work, and visit.

WHO WE ARE

Help power the organization that promotes Otter Tail Lakes Country as a great place to live, work, and visit.

WHO WE ARE

Otter Tail Lakes Country (OTLC) is a regional nonprofit marketing and economic development organization that haspromoted the region since 1976. Our diverse membership includes businesses, organizations, and communities. Together, we work topromote Otter Tail County as a premier place to Play, Stay, Dine, Live & Work. We promote our partners, facilitate connections andresources, and advocate for the region through our marketing network.

WAGE

$20-$30/hour

STATUS

• Part or Full-Time
• Non-Exempt
• Non-Benefited

LOCATION

• Fergus Falls
• Flexible Hybrid Schedule

PARTNER SERVICES

• Support the Partnership Director and help deliver exceptional serviceto OTLC partners.
• Keep partner records, interactions, communications, and activities current in the GrowthZone customer relationship management system.
• Coordinate partner communications, follow-ups, onboarding, renewals, and check-ins.
• Prepare invoices, receive payments, assist with bookkeeping, and support partner benefit fulfillment.
• Assist with partner newsletters and communications.

ADMINISTRATIVE & FINANCIAL

• Manage phone, email, mail, website inquiries, calendars, meetings, and events.
• Support Board and committee meetings, including notices, agendas, materials, and minutes.
• Maintain organized records, Google Drive folders, and organizational documents.
• Process accounts payable/receivable and assist with deposits and bill payment.

MARKETING & COMMUNICATIONS

• Support production and distribution of the annual OTLC magazine and promotional materials.
• Update website content and maintain visitor inquiry/lead databases.
• Assist with email marketing campaigns and newsletters.
• Schedule and publish partner social media content using Sprout Social.
• Respond to social media comments and proactively engage followers.

WE'RE LOOKING FOR

• Strong organization, accuracy, and attention to detail.
• Excellent written, verbal, and customer-service skills.
• Bookkeeping/financial recordkeeping ability.
• Comfort learning CRM, database, cloud, and office technology.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• High school diploma/equivalent and valid Minnesota driver's license.

APPLICATION DEADLINE: AUGUST 30, 2026
Questions may be directed to the same email or [phone].

Additional Postings available from Otter Tail County