Administrative Cooordinator

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 47,000 - 74,000; Full time

Job summary

The University of California - Los Angeles Health in Los Angeles seeks an Executive Assistant to provide high-level administrative and analytical support to departmental leadership. This role is a strategic partner, coordinating executive operations, conducting complex analyses and special projects, and preparing reports and recommendations.

The incumbent will synthesize data, ensure compliance with university policies, and facilitate effective communication with internal and external

Qualifications

• Bachelor's degree and/or equivalent combination of education and experience.
• 5 years minimum of Business operations and/or administration experience.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Analytical skills sufficient to interpret and apply University and campus policies; define problems; formulate logical conclusions, recognize alternatives.
• Strong written skills to prepare accurate, concise, and clear reports and documents.
• Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written.

Responsibilities

• Provide high-level administrative and analytical support to departmental leadership.
• Coordinate executive operations and special projects.
• Prepare reports and recommendations, synthesize data.
• Support department-wide initiatives and ensure policy compliance.
• Facilitate effective communication across internal and external stakeholders.

Skills

Analytical skills

Discretion/confidentiality

Written communication

Problem-solving

Project coordination

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Description

The Department of Medicine, Division of Nephrology is looking to hire an Executive Assistant to provide high-level administrative and analytical support to departmental leadership. This role serves as a strategic partner to senior management by coordinating executive operations, conducting complex analyses and special projects, preparing reports and recommendations, synthesizing data, and supporting department-wide initiatives. The incumbent applies strong organizational, project management, and problem-solving skills while ensuring compliance with university policies and facilitating effective communication across internal and external stakeholders. Hourly range: $33.81-$53.93

Qualifications

Required

• Bachelor's degree and/or equivalent combination of education and experience.
• 5 years minimum of Business operations and/or administration experience.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Analytical skills sufficient to interpret and apply University and campus policies; define problems; formulate logical conclusions, recognize alternatives.
• Strong written skills to prepare accurate, concise, and clear reports and documents.
• Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written.

Preferred

• Knowledge of academic and/or administrative structure of institutions of higher education.