Administrative Assistant 3 - Urology

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 44,000 - 63,000; Full time

Job summary

University of California - Los Angeles Health is seeking an administrative professional to provide comprehensive support to Resource Managers across OB/GYN, Surgery, and Urology. The role includes coordinating office and space renovations, IT requests, equipment distribution, and access control.

Responsibilities extend to space inventory, department gifts, database tracking, on-site deliveries, mail distribution, and developing templates to streamline operations.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 3 years minimum of business operations and/or administration experience.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Proficient knowledge of common computer application programs (MS Office Suite- Outlook, Word, Excel, and PowerPoint).
• Solid and proven analytical / problem solving skills.
• Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written.

Responsibilities

• Provide administrative and operational support to the Resource Managers for the Departments of OB/GYN, Surgery, and Urology.
• Coordinate office and space renovations, IT requests, equipment distribution, building access and keys, space inventory, department gift coordination, and other assigned projects.
• Support database tracking, on-site deliveries, mail sorting and distribution, and creation and updating of basic templates and tools to support departmental operations.
• Other duties as assigned.

Skills

Discretion/confidentiality

Analytical/problem solving

Interpersonal/communication skills

Administrative support

MS Office proficiency

Education

Bachelor's degree or equivalent

Tools

MS Office

Job description

Description

This position provides administrative and operational support to the Resource Managers for the Departments of OB/GYN, Surgery, and Urology. Responsibilities include supporting coordinating office and space renovations, IT requests, equipment distribution, building access and keys, space inventory, department gift coordination, and other assigned projects. In this role, you will also support database tracking, on-site deliveries, mail sorting and distribution, and creation and updating of basic templates and tools to support departmental operations. Other duties as assigned.

Hourly Salary Range: $31.88 - $45.66

Qualifications

Required:

• Bachelor's degree and/or
  equivalent combination of education and experience.
• 3 years minimum of Business
  operations and/or administration experience
• Ability to use high-level
  discretion and maintain a high level of confidentiality
• Proficient knowledge of common
  computer application programs (MSOffice Suite- Outlook, Word, Excel, and
  PowerPoint)
• Solid and proven analytical /
  problem solving skills
• Communication and interpersonal
  skills sufficient to work effectively with University-wide and campus-wide Administrators,
  Deans, Department Chair, faculty and staff both orally and written

Preferred:

• Knowledge of academic and/or
  administrative structure of institutions of higher education