Senior Administrative Coordinator

Upstate Medical University; City of Syracuse (NY); On-site; USD 60,000 - 88,000; Full time

Benefits offered by this job

Health, dental and vision insurance

401k eligibility after 1 year

Tuition reimbursement

Paid time off

Job summary

Upstate Medical University in Syracuse seeks a Senior Administrative Coordinator to deliver high-level administrative support to the Faculty Practice Plan's office. The role requires initiative, discretion, and the ability to manage multiple priorities to keep operations efficient.

Responsibilities include supporting planning and scheduling, assisting with contracts, invoices, and insurance renewals; preparing documents; and providing Board-related support.

Qualifications

• Bachelor's Degree and 3 years related experience, or equivalent combination of education and experience.
• Proficiency in Microsoft Office Suite, particularly Excel.

Responsibilities

• Support planning and scheduling activities.
• Assist with contracts, invoices, and insurance renewals.
• Prepare and maintain documents and reports.
• Provide administrative support for Board-related functions.
• Serve as primary point of contact for the office and coordinate with internal and external stakeholders.

Skills

Excel

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Job Summary

The Senior Administrative Coordinator provides high-level administrative support to the administrative office for the Faculty Practice Plan. This role requires consistent exercise of considerable initiative, independent judgment, and discretion to coordinate a wide range of complex administrative activities. The incumbent manages multiple priorities simultaneously, independently assessing urgency and determining appropriate courses of action to ensure efficient operations. Key responsibilities include supporting planning and scheduling activities; assisting with contracts, invoices, and insurance renewals; preparing and maintaining documents and reports; and providing administrative support for Board-related functions. In addition, the Senior Administrative Coordinator serves as the primary point of contact for the office, fostering effective communication and collaboration with both internal stakeholders and external partners. The role is critical to maintaining organizational efficiency and supporting the strategic and operational objectives of the Faculty Practice Plan.

Proficiency in Microsoft Office Suite, particularly Excel, is required.

Minimum Qualifications

Bachelor's Degree in appropriate field and 3 years related experience. Will consider equivalent combination of education and experience.

Preferred Qualifications

• Demonstrated ability to work independently, manage complex projects, and prioritize competing responsibilities
• Excellent organizational, analytical, and problem-solving skills with exceptional attention to detail
• Strong written and verbal communication skills, including the ability to draft professional correspondence and reports
• Ability to adapt to changing priorities, regulations, and processes while maintaining high-quality work and meeting deadlines
• Experience handling confidential information with professionalism and discretion
• Strong interpersonal skills with the ability to collaborate effectively with individuals at all organizational levels
• Experience using Microsoft Teams and other collaboration tools is preferred

Work Days

Monday - Friday 8:00 am - 4:30 pm

Message To Applicants

Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays

L2: $60,406 - $88,200

Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations. The salary range depicted is based on full time, 1.0 FTE and would be prorated accordingly for less than 1.0 FTE.

Recruitment Office: MedBest Medical Management