Administrative & Contract Support Specialist

Design Wizards Inc; Northern (KY); Hybride; USD 36 000 - 52 000; Temps partiel

Résumé du poste

Design Wizards Inc. is seeking an Administrative & Contract Support Specialist to join a production-focused team in the United States. The role offers full-time or part-time options depending on availability and experience, with a longer training period for in-house systems.

The ideal candidate will manage contract data, perform thorough proofreading, and support multiple projects in a fast-paced environment while maintaining a high level of accuracy and organization.

Qualifications

• Strong attention to detail and accuracy (must maintain data integrity).
• Excellent proofreading and data-entry skills for fast, accurate work.
• Strong organizational and time management abilities to juggle multiple tasks.

Responsabilités

• Enter and maintain customer contract information, including billing and payment terms.
• Review and proof contracts and reports for accuracy, consistency, spelling, punctuation, and data entry errors.
• Compare reports and documents to ensure contract details match internal records.
• Monitor contract workload for assigned customers and help ensure projects stay on track.
• Communicate project status, updates, or issues to supervisors when necessary.
• Assist with identifying discrepancies or inefficiencies in customer records or workflows.
• Collaborate with team members to balance workload and maintain accuracy across projects.
• Perform general office, administrative, and clerical duties as needed.

Connaissances

Attention to detail

Proofreading

Data-entry

Organization

Time management

Independent & team work

Fast-paced environment

Computer proficiency

Billing/contracts knowledge

Description du poste

Administrative & Contract Support Specialist

Job Description

Design Wizards is a production company that assists independent publishers across the United States with the production of directories, magazines, coupon books, websites, and other print and digital media. We are seeking a detail-oriented, reliable, and organized individual to join our team in an administrative and contract support role. Full-time or part-time options depending on availability and experience.

This position involves contract entry, proofreading, report comparison, and general office and clerical support. The ideal candidate will have strong attention to detail, solid computer skills, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Duties

• Enter and maintain customer contract information, including billing and payment terms
• Review and proof contracts and reports for accuracy, consistency, spelling, punctuation, and data entry errors
• Compare reports and documents to ensure contract details match internal records
• Monitor contract workload for assigned customers and help ensure projects stay on track
• Communicate project status, updates, or issues to supervisors when necessary
• Assist with identifying discrepancies or inefficiencies in customer records or workflows
• Collaborate with team members to balance workload and maintain accuracy across projects
• Perform general office, administrative, and clerical duties as needed

Qualifications

• Strong attention to detail and accuracy
• Excellent proofreading and data-entry skills
• Strong organizational and time management skills
• Ability to work both independently and collaboratively within a team
• Comfortable working in a fast-paced environment and meeting deadlines
• Computer proficiency required
• Experience with billing, contracts, or revenue-related documentation is a plus but not required

Additional Information

Due to the specialized nature of our in-house computer systems, this position requires a longer training period. We are seeking candidates interested in a long-term role with our company.