Administrative Clerk with ESOP & Bonus Potential

Kids for the Future; Shippensburg (Cumberland County); On-site; USD 25,000 - 28,000; Full time

Job summary

Lane Enterprises is seeking a Clerk to provide administrative support, greet visitors, and handle calls and emails in a manufacturing setting. The role includes processing quotations, orders, shipments, invoices, and ERP data entry, with attention to pricing and customer inquiries.

Responsibilities cover purchase orders, packing slips, driver scheduling, certifications, and cross-training to cover other clerks. Strong MS Office skills and ERP experience are essential.

Qualifications

• Must be proficient in Microsoft Office and Adobe Reader.
• Skilled at project management and managing multiple projects simultaneously.
• Ability to manage deadlines and effectively prioritize.
• Professional verbal and written communication skills.
• Team orientated.

Responsibilities

• Provides administrative support to plant operation and sales functions.
• Handles telephone contacts in a professional manner and assists with customer inquiries and product pricing.
• Enter information pertaining to quotations, orders, shipments, invoices, receipts, consumption and production or other information related to Lane business, into our ERP system.
• Commands a working knowledge of company products and detailed knowledge of office practices and procedures.
• Create purchase orders, prepare packing slips, and print bill of ladings.
• Call customers daily and obtain directions and schedule drop off for drivers. Prepare directions to each location via Google maps and estimate time of delivery.
• Notify Loaders which loads have to be certified by obtaining heat number off pipe. Obtain certifications for any state jobs by downloading from state website. Print and attach to BOL. Send to Contractor.
• Cross training – must be able to understand responsibilities of all clerks and fill in while others are out or help when needed.
• Sort incoming mail and file.
• Prepares UPS Shipments.
• Year end file preparation by packing folders or scanning documentation.
• Assist in planning and scheduling shipments, inter-company transfers, walk in sales and customer pick-ups, credit and collection inquiries, basic quoting.
• Communicate with the Yard/truck drivers via phone or radios.

Skills

Microsoft Office

Adobe Reader

Project management

Deadline management

Verbal communication

Written communication

Team oriented

Education

High School Diploma or Equivalent

Tools

ERP system

Job description

Lane Enterprises is seeking a Clerk to provide administrative support, greet visitors, and handle calls and emails in a manufacturing setting. The role includes processing quotations, orders, shipments, invoices, and ERP data entry, with attention to pricing and customer inquiries.

Responsibilities cover purchase orders, packing slips, driver scheduling, certifications, and cross-training to cover other clerks. Strong MS Office skills and ERP experience are essential.