Administrative Clerk I

Atlantic; Atlantic City (NJ); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Pension through PERS

Deferred Compensation (457) Plans

14 Paid Holidays Off, plus Sick andVac

Longevity Stipends

Medical/Dental/Vision Insurance

Basic Life Insurance

Wellness Programs and EAP

Educational Leave and Reimbursement

Equal Opportunity Employer

Job summary

Atlantic County is seeking a detail-oriented clerical worker to perform routine document processing and general office support under close supervision. The role involves mail handling, filing, data entry, and assisting with payroll and scheduling tasks as needed.

Candidates should be able to follow established procedures, communicate effectively, and work with various office machines. This position emphasizes accuracy and adherence to guidelines in a government setting.

Qualifications

• Knowledge of office routines, equipment, and practices after a period of training.
• Ability to comprehend established office routines and department regulations.
• Ability to organize assigned clerical work and develop effective work methods.
• Ability to make simple arithmetic calculations and tabulations.
• Ability to understand, remember, and carry out oral and written directions.

Responsibilities

• Receives, screens, reviews and verifies documents.
• Reviews and checks assigned reports, applications, and other documents for corrections and completeness; refers problems to a lead worker or supervisor for resolution.
• Opens, time stamps, sorts, numbers, and distributes mail.
• Maintains prepared mailing lists.
• Sorts, indexes, and files checks, cash stubs, vouchers, requisitions and other materials, numerically, alphabetically, or according to other predetermined classification; maintains such files.
• Receives applications, documents, forms and fees; screens, sorts and assembles this information for further processing.
• May wrap packages for shipment by mail or express.
• Assembles materials for distribution.
• Hand stamps letters, papers, and other documents.
• Fills in and checks form letters, circulars, and forms as directed.
• Compiles information and/or numerical data.
• Provides general, routine information in person and over the telephone; refers complicated or non-routine inquiries to appropriate staff.
• May enter and/or retrieve information on a computer terminal.
• May occasionally perform keyboarding/typing duties, but not as the primary function of the position.
• May assist in requisitioning, storing, and distributing office supplies.
• May assist in preparing and verifying payrolls and make simple arithmetic calculations.
• Schedules administrative proceedings; may process requests for scheduling changes.
• May transfer information onto forms, form letters, cards, envelopes, labels, charts and transmittals.
• When assigned to a court, learns to prepare the docket (or schedule) of cases to be called and to contact witnesses, attorneys, and other parties to collect or provide information; learns to call court to order, administer oaths to jurors, witnesses, court officers and others, announce postponements, and adjourn court; assists the judge both on the bench and in the chambers.
• When assigned to a tax office, learns to compute and record tax payments.
• When assigned to a finance or tax office, learns to perform specialized clerical work involving the preparation and maintenance of assessment rolls and records.
• When assigned personnel duties, learns to process personnel action forms, maintain personnel records and gather sensitive or confidential information or data.
• Operates various types of office and mail processing machines such as a keyboard equipment, calculators, computer printers, sorter, photo-copier, fax machine, stamping machine, labeling machine, etc.; may perform simple maintenance tasks such as adding toner, paper or changing ribbons.
• Prepares routine reports or assists in the preparation of reports by gathering data, tabulating results, and/or preparing simple charts.
• Maintains records and files.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Skills

Office routines

English proficiency

Time management

Organization

Attention to detail

Tools

Office machines

Calculators

Computers

Job description

Atlantic County is seeking a detail-oriented clerical worker to perform routine document processing and general office support under close supervision. The role involves mail handling, filing, data entry, and assisting with payroll and scheduling tasks as needed.

Candidates should be able to follow established procedures, communicate effectively, and work with various office machines. This position emphasizes accuracy and adherence to guidelines in a government setting.