Administrative Business Partner Specialist

Versique Executive, Professional & Interim Recruiting; Saint Paul (MN); Hybrid; USD 40,000 - 43,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Accident/critical illness insurance

MN ESST

MN PFML

401(k) with company match

Job summary

Versique Executive, Professional, & Interim Recruiting is seeking an Administrative Business Partner Specialist in Saint Paul, MN. This hybrid role supports multiple senior leaders, overseeing calendars, communications, and administrative processes to drive operational efficiency.

You will engage with leadership across teams, manage high-priority tasks, and contribute to strategic administrative initiatives while adapting to evolving tools and workflows.

Qualifications

• Requires strong organizational and prioritization abilities.
• Demonstrates discretion with confidential information.
• Proactive calendar management for senior leaders.
• Excellent written and verbal communication with stakeholders.
• Ability to work independently and in hybrid teams.
• Proficient with productivity and collaboration tools.

Responsibilities

• Manage senior leaders' calendars, resolve conflicts, and protect time for priority work.
• Coordinate meetings, gather inputs, and ensure transparency of leader availability.
• Monitor inbox, track follow-ups, and respond on behalf of leaders when appropriate.
• Prepare agendas, materials, and pre-work for meetings.
• Handle routine inquiries and escalate as needed.
• Support administrative projects and events to improve efficiency.
• Improve processes and adopt new tools to boost productivity.

Skills

Organizational skills

Customer service

Discretion and professionalism

Communication skills

Calendar and time management

Hybrid adaptation

Tools

Microsoft Office

Google Workspace

Calendar tools

Job description

Administrative Business Partner Specialist

Saint Paul, MN – Hybrid

We are seeking a highly capable administrative professional to support multiple senior leaders in a dynamic, fast-paced environment. This role is ideal for someone who enjoys creating structure and clarity within complex organizations and helping leaders and teams operate effectively. The position plays a key role in enabling operational efficiency through the proactive management of calendars, priorities, communications, and administrative processes. Success in this role requires strong organizational skills, sound judgment, attention to detail, the ability to anticipate needs, and a talent for building trusted working relationships. The role offers opportunities to collaborate closely with leadership, contribute beyond traditional administrative responsibilities, and grow as a strategic administrative partner while working across a broad range of teams and functions in a collaborative hybrid work environment.

Worksite Location: Saint Paul, MN – Hybrid

Hourly Rate: $29-31 DOE

Benefits: Versique offers comprehensive benefits, including medical, dental, vision, accident/critical illness insurance, MN ESST, MN PFML, and a 401(k) with a company match.

Roles & Responsibilities

• Perform moderately complex administrative duties requiring strong organizational skills, sound judgment, and knowledge of organizational policies, procedures, and priorities.
• Proactively manage calendars for senior leaders, exercise judgment to resolve conflicts, prioritize scheduling needs, and protect time for high-priority work.
• Serve as a primary point of contact for meeting coordination, independently assessing requests, gathering scheduling inputs, and ensuring transparency and clarity around leader availability.
• Support inbox management by monitoring communications, identifying time-sensitive items and action items, tracking follow-ups, and responding on behalf of leaders when appropriate.
• Anticipate upcoming meetings, deadlines, and preparation requirements, ensuring leaders are well prepared through timely coordination of agendas, materials, and pre-work.
• Prepare, edit, and organize correspondence, meeting materials, reports, presentations, and other documentation with general direction from supported leaders.
• Independently resolve routine and moderately complex inquiries, troubleshoot issues as they arise, and appropriately elevate matters when needed.
• Conduct research, compile and summarize information, and provide organized materials to support planning and decision-making activities.
• Coordinate and execute administrative projects, team events, offsite meetings, and employee recognition activities that support engagement and operational effectiveness.
• Serve as a resource for administrative processes and tools, identifying opportunities to improve efficiency, organization, and ways of working.
• Adapt to and support the use of evolving tools, systems, and technologies to enhance administrative effectiveness and productivity.

Required Experience

• Demonstrated administrative support experience with a strong customer service orientation and the ability to support leadership roles within complex environments.
• Proven ability to exercise discretion, sound judgment, and professionalism when handling confidential and time-sensitive information.
• Strong planning, organizational, and prioritization skills, with the ability to anticipate needs, manage multiple priorities, and adapt to changing demands.
• Demonstrated initiative, accountability, and follow-through in a fast-paced and evolving work environment.
• Excellent written and verbal communication skills, including the ability to prepare professional correspondence and effectively engage with diverse stakeholders.
• Ability to work independently while maintaining alignment with team objectives and organizational goals.
• Proficiency with business productivity, communication, and collaboration tools, with the ability to quickly learn new systems and technologies.
• Ability to work effectively in a hybrid work environment, including regular in-office attendance as needed to support business and operational requirements.

About Versique

Versique: /ver-seek/ adj. being both versatile and unique; n. a high-performance recruiting firm specializing in executive leadership search, direct hire, and interim hiring solutions.

Versique Executive, Professional, & Interim Recruiting is a locally owned and operated hiring and placement firm based in the Twin Cities of Minnesota. With specialized practice areas across our three divisions, Versique delivers tailored expertise to a wide range of industries. What sets us apart is our team of recruiters—seasoned professionals who have worked in the very fields they now hire for, providing unmatched industry insight and connections.

We believe people are more than resumes—they are transformative, unlocking the potential for organizational growth and success.

Versique is proud to be an award-winning company, earning recognition on the Inc. 5000 list of fastest-growing private companies and the Minneapolis-St. Paul Business Journal's Fast 50 list for 2023. We are also consistently recognized as a Star Tribune Top Workplace and were named a Best Place to Work in 2022 by the Minneapolis/St. Paul Business Journal.

Let's find your people, together.

Versique is an equal-opportunity employer committed to creating a diverse workforce. We consider all qualified applicants regardless of race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability, or veteran status.