Administrative Business Partner (Communications and Growth Marketing)

Pinterest; Los Angeles (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Pinterest is seeking an Administrative Business Partner to support our VP of Communications and her senior team. You will keep complex calendars organized, coordinate internal and external meetings, and manage confidential information with discretion.

You will build relationships across functions, plan global events and travel, draft presentations, and track action items. A proactive, independent candidate who thrives in a fast-paced media/tech environment will excel.

Qualifications

• Administrative professional with calendar management expertise.
• Experience handling confidential information with discretion.
• Proactive and self-directed, able to work with minimal supervision.

Responsibilities

• Manage complex calendars with minimal direction and independent judgment.
• Support VP of Communications and leadership with scheduling and meeting coordination.
• Draft agendas and prepare presentation decks; track action items and notes.
• Coordinate internal and external events, and manage travel logistics and budgets.
• Build relationships with cross-functional partners to enable smooth operations.

Skills

Calendar management

Relationship management

Communication

Discretion/Confidentiality

Organizational skills

Project coordination

Education

Bachelor's degree in Business Administration or related

Tools

Google Suite

Slack

Workday

Expensify

Navan

Job description

• We’re seeking an Administrative Business Partner to provide support to senior leaders on our VP of Communications as well as her direct reports
• In this role, you’ll play a crucial part in keeping the team organized, motivated, and operating efficiently
• Your responsibilities will include managing complex, global schedules, nurturing internal and external relationships, and excelling as a detail-oriented communicator
• You should have a proactive approach and be capable of independently overseeing diverse tasks and demands, all while handling confidential and sensitive matters with the utmost discretion
• Manage complex calendars with minimal direction; prioritize and make calendaring decisions based on business need using independent judgment
• Be a thought partner to the leaders by offering insights into their teams and actively seeking solutions to challenges. Assist executives with building positive relationships with their team and cross-functional partners
• Adapt swiftly to organizational changes, expansions, and onboarding of new team members, offering a platform for addressing concerns and brainstorming solutions with leaders
• Support executives with managing team meetings, draft agendas and presentation decks, track action items and take meeting notes
• Coordinate events and offsites by researching and selecting venues and vendors, reviewing contracts, drafting and distributing event content and communications, planning all logistics, and managing budget. Work closely with the Global Events Team to facilitate large scale, global, and virtual events (e.g., all-team meetings, webinars, conferences, etc)
• Take charge of the leader’s employee morale, recognition and travel budgets. Coordinate domestic and international travel, hotel accommodations and transportation for the executives and their teams events as needed

Outstanding organizational skills, acute attention to detail, ability to handle multiple tasks in a fast-paced and time-sensitive environmentProficient in tools such as Google Suite, Slack, Workday, Expensify, and NavanMinimum of 4 years of administrative experience, including minimum of 2 years supporting VP and Director level executives within media and/or tech industriesProactive and self-directed, capable of taking ownership of tasks, even in ambiguous situations with minimal supervisionSolid track record of handling confidential information with the utmost integrityA team player with the capability to see tasks through from start to finish while collaborating with all potential stakeholdersVideo editing and AI curiosity is highly preferredBachelor’s/Master’s degree in a relevant field such as Business Administrative or equivalent experience