Administrative & Bookkeeping Coordinator

The Contractor Consultants; Pittsburgh (Allegheny County); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Paid time off

Company holidays

Health benefits

Growth opportunities

Job summary

Integrity Construction Co. Inc. / Rockwell Park Management is seeking an experienced Administrative & Bookkeeping Coordinator to support a busy commercial real estate, property management, and construction-focused operation.

This onsite role requires a highly organized professional with 5+ years of admin and bookkeeping experience to manage office operations and assist executives. This is an onsite position in Pittsburgh’s East End with a Monday–Friday schedule and a pay range of $26–$32 per

Qualifications

• 5+ years of admin and bookkeeping experience.
• Experience managing office processes and administrative priorities.
• Executive assistant support to owners and senior management.
• Experience with accounts payable, invoicing, and financial recordkeeping.
• Strong organizational, communication, and time-management skills.
• Proficiency with Microsoft 365 (Outlook, Excel, Word, Teams).
• Ability to work onsite Monday–Friday.

Responsibilities

• Manage day-to-day office administration and ensure efficient operations.
• Provide executive-level support including calendar coordination and document preparation.
• Enter, maintain, and audit data in property management and accounting systems.
• Support bookkeeping and accounts payable functions and vendor documentation.
• Maintain tenant, vendor, leasing, financial, and property records.
• Assist with leasing administration and notices.
• Coordinate communication with tenants, vendors, contractors, and internal teams.
• Track work orders, deadlines, and administrative tasks.
• Prepare correspondence, reports, and business documents.
• Assist management with special projects and reporting.

Skills

Office management

Executive support

Accounts payable

Data entry

Time management

Education

Associate's or Bachelor's degree in business, accounting, or real estate

Tools

AppFolio

QuickBooks

Microsoft 365

Job description

Office Admin & Bookkeeping Coordinator

Company: Integrity Construction Co. Inc. / Rockwell Park Management

Location: Onsite — East End of Pittsburgh, PA

Employment Type: Full-time

Schedule: Monday–Friday

Pay Range: $26–$32 per hour, based on experience and qualifications

Department: Commercial Real Estate / Property Management

Licenses & Certifications: None required

The Opportunity

Integrity Construction Co. Inc. / Rockwell Park Management is seeking an experienced Administrative & Bookkeeping Coordinator to support a busy commercial real estate, property management, and construction-focused operation. This role is ideal for a highly organized, dependable professional with a minimum of 10 years of administrative and bookkeeping experience. The successful candidate will be comfortable managing office operations, supporting executives and management, coordinating with tenants and vendors, maintaining financial and property records, and ensuring that day-to-day administrative priorities are completed accurately and on time.

This is a fully onsite position in Pittsburgh’s East End.

How You Will Make An Impact

• Manage day-to-day office administration and help ensure office operations run efficiently.
• Provide executive-assistant-level support to management, including calendar coordination, correspondence, document preparation, follow-up, and task tracking.
• Enter, maintain, and audit accurate data in property management, accounting, and business systems.
• Support bookkeeping and accounts payable functions, including invoice intake, coding support, processing, tracking, vendor documentation, and payment-related administrative follow-up.
• Maintain organized tenant, vendor, leasing, financial, and property records in both digital and physical filing systems.
• Assist with leasing administration, including prospect data entry, lease-related file management, notices, and document tracking.
• Coordinate professional and timely communication with tenants, vendors, contractors, visitors, and internal team members.
• Track work orders, maintenance follow-up, administrative tasks, vendor documentation, and internal deadlines.
• Prepare correspondence, notices, reports, spreadsheets, meeting materials, directories, signage, and other business documents.
• Serve as a runner for property-related tasks, including posting notices, updating directories and signage, delivering documents, and assisting with general onsite property support.
• Assist management with special projects, reporting, and operational initiatives as needed.
• Maintain confidentiality and exercise sound judgment when handling financial, tenant, vendor, and company information.

Required Qualifications & Experience

• 5+ years of professional experience performing administrative duties and bookkeeping responsibilities.
• Demonstrated office-management experience, including coordinating office processes, records, supplies, workflows, and administrative priorities.
• Prior executive assistant experience supporting owners, executives, senior management, or department leadership.
• Experience supporting accounts payable, invoice processing, bookkeeping, financial recordkeeping, or comparable accounting-administration functions.
• Strong organizational, communication, follow-through, and time-management skills.
• Exceptional attention to detail, accuracy, and ability to manage multiple priorities in a fast-paced environment.
• Advanced working proficiency with Microsoft 365, including Outlook, Excel, Word, and Teams.
• Ability to work independently, anticipate needs, maintain confidentiality, and follow through on assignments with minimal supervision.
• Professional and service-oriented communication skills when interacting with tenants, vendors, contractors, and internal team members.
• Ability to work fully onsite Monday through Friday and complete occasional light onsite support tasks throughout the property.

Preferred Qualifications & Experience

• Experience in commercial real estate, property management, construction, facilities management, or a closely related industry.
• Experience supporting a construction company, contractor, developer, owner/operator, or commercial property portfolio.
• Familiarity with AppFolio, QuickBooks, or comparable property management and accounting software.
• Experience with commercial leasing administration, tenant correspondence, vendor coordination, certificates of insurance, work orders, and property files.
• Experience preparing reports, reconciling records, tracking invoices, maintaining budgets or expense documentation, and supporting management reporting.
• Associate’s or bachelor’s degree in business administration, accounting, real estate, or a related field is a plus, but equivalent professional experience will be considered.

Compensation & Benefits

• $26–$32 per hour, based on experience and qualifications.
• Full-time, stable employment.
• Paid time off and company holidays.
• Health benefits, if applicable.
• Opportunity to grow within a collaborative commercial real estate, property management, and construction environment.

About Us

Rockwell Park Management oversees the maintenance, appearance, leasing support, and day-to-day functionality of a commercial and industrial campus in Pittsburgh’s East End. Working alongside Integrity Construction Co. Inc., the team is focused on maintaining safe, clean, well-run properties and responding promptly and professionally to tenant, vendor, and building needs.

Equal Opportunity Employer

Integrity Construction Co. Inc. / Rockwell Park Management is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other protected status under applicable law.