Administrative Bookkeeper

Halco Kitchen & Bath; Malden (MA); On-site; USD 34,440 - 48,216; Part time

Job summary

A family-owned construction firm in Malden is seeking a Part-Time Administrative Bookkeeper to manage financial operations and support administrative tasks. The ideal candidate will be organized, trustworthy, and able to work independently in a respectful, flexible environment. Responsibilities include bill payments, financial reporting, and HR support. Join a values-driven team focused on craftsmanship and building relationships.

Qualifications

• Experience in bookkeeping or financial administration.
• Familiarity with QuickBooks or similar accounting software.
• Strong organizational and time management skills.

Responsibilities

• Record and pay company bills, vendor invoices, and credit card expenses.
• Track project-related costs and generate financial reports.
• Maintain insurance policies, business licenses, and compliance calendars.
• Prepare and submit sales tax and employment tax filings.
• Assist with scheduling and internal communications.

Skills

Bookkeeping

QuickBooks

Organizational skills

Time management

Confidentiality

Collaboration

Job description

Job Description

Location: Malden, MA | Part-Time (~30 hours/week) | Flexible Schedule

Looking for a role that values your skills and your time? - Join a team that believes in craftsmanship, character, and community.

About Halco

Halco has been serving the North Shore since 1946, offering high-quality kitchen and bath remodeling, cabinetry, and construction services. As a family-owned business, we pride ourselves on delivering exceptional design, craftsmanship, and client care. We’re a small, values-driven team that works hard, supports one another, and builds lasting relationships with our clients and partners.

The Role

We’re seeking an Administrative Bookkeeper to manage day-to-day financial operations and support administrative functions across the company. This role is ideal for someone looking for flexible hours in a respectful, family-oriented environment. You’ll handle bill payments, financial reporting, compliance tasks, and assist with administrative duties across departments.

What You’ll Do

• Record and pay company bills, vendor invoices, and credit card expenses.
• Track project-related costs and generate financial reports for leadership.
• Maintain insurance policies, business licenses, and compliance calendars.
• Prepare and submit sales tax and employment tax filings.
• Coordinate with external accountants and legal advisors.

Administrative Support

• Assist with scheduling, document management, and internal communications.
• Support HR tasks such as onboarding documentation and employee records.
• Maintain organized digital and physical filing systems.

Small Business Flexibility

• Pitch in across departments when needed.
• Help improve workflows and solve operational challenges.
• Maintain a daily log of completed tasks and pending items.

What You Bring

• Experience in bookkeeping or financial administration.
• Familiarity with QuickBooks or similar accounting software.
• Strong organizational and time management skills.
• Ability to work independently and maintain confidentiality.
• A collaborative spirit and a heart for helping others.

Our Core Values

At Halco, we don’t just build beautiful spaces—we build relationships. Our team is guided by these values every day:

• Trust and Confidence – We earn it through consistent, high-quality work.
• Relationships – We foster strong, respectful connections with clients and colleagues.
• Integrity and Honesty – We operate transparently and ethically.
• Faith – We reflect our beliefs in our daily conduct.
• Respect and Dignity – We treat everyone with the respect they deserve.
• Accountability – We take responsibility for our actions.
• Excellence – We never settle for “good enough.”
• Compassion and Understanding – We lead with empathy and care.

Apply Today

If you’re organized, trustworthy, and looking for a flexible role where your work makes a difference, we’d love to hear from you.