Administrative Operations Coordinator

Halco Kitchen & Bath; Malden (MA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Free food & snacks

Opportunity for advancement

Paid time off

Training & development

Job summary

Halco Kitchen & Bath is seeking a Construction Operations Coordinator to enhance day-to-day operations of their remodeling projects. This role demands a highly organized individual who thrives in a fast-paced environment, facilitating coordination between designers, project managers, and clients.

Key responsibilities include tracking material orders, maintaining project schedules, and ensuring operational continuity on multiple projects. Candidates should have strong attention to detail, excellent communication skills, and a proactive attitude.

Join a growing company where operational excellence leads to successful projects and professional development opportunities are available.

Qualifications

• 2+ years of experience in construction coordination, operations, or customer service.
• Experience in residential remodeling or construction environments preferred.
• Must possess strong organizational and multitasking skills.

Responsibilities

• Coordinate material purchasing and order tracking for remodeling projects.
• Maintain visibility on delivery schedules and open deliveries for accuracy.
• Assist with subcontractor onboarding and compliance documentation.

Skills

Organizational skills

Customer service mindset

Attention to detail

Microsoft Office proficiency

Tools

Buildertrend

Job description

Benefits

• Free food & snacks
• Opportunity for advancement
• Paid time off
• Training & development
• Salary Range: $50,000–$60,000 annually (based on experience)
• Employment Type: Full-Time | W-2
• Location: Greater Boston / North Shore

Help Keep Projects Moving. Support the Team Behind the Build.

Halco is looking for a highly organized and proactive Construction Operations Coordinator to support the day-to‑day operations of our residential remodeling and design‑build projects. This role is ideal for someone who thrives in a fast‑paced environment, enjoys keeping projects organized, communicates well with both clients and teams, and takes pride in making sure details don’t fall through the cracks.

You’ll play a critical role in supporting our Designers, Project Managers, field teams, vendors, subcontractors, and clients by helping maintain operational flow from project start to completion.

If you’re detail‑oriented, adaptable, customer‑focused, and enjoy balancing coordination, communication, and problem‑solving, we’d love to meet you.

What You’ll Do

• Coordinate material purchasing and order tracking for remodeling projects
• Maintain visibility on delivery schedules, backorders, damaged items, and replacements
• Open and inspect deliveries for accuracy and damage
• Update and maintain Buildertrend schedules and project records
• Prepare and organize project documentation and job files
• Print and distribute project and design packets for subcontractors and field teams
• Coordinate communication between Designers, Project Managers, vendors, subcontractors, and clients
• Assist with showroom support, incoming calls, and customer service communication
• Track warranty materials and replacement items
• Assist with subcontractor onboarding and compliance documentation
• Complete timesheet coordination and reporting for Project Management approval
• Help maintain organization and operational continuity across multiple active projects

What You Bring

• 2+ years of experience in construction coordination, operations, administrative support, purchasing, or customer service preferred
• Experience in residential remodeling, kitchen & bath, cabinetry, or construction environments strongly preferred
• Strong organizational and multitasking skills
• High attention to detail and follow‑through
• Professional written and verbal communication skills
• Ability to manage multiple priorities in a fast‑paced environment
• Strong customer service mindset
• Proficiency in Microsoft Office and project management software
• Experience with Buildertrend or similar construction management software is a plus
• A proactive, solutions‑oriented attitude and willingness to support the team wherever needed

Why Join Halco?

At Halco, we believe strong operations create successful projects. This role is a key part of keeping our projects organized, our teams supported, and our clients informed throughout the remodeling process.

We are a growing company that values accountability, communication, organization, and team collaboration. Team members who demonstrate ownership, consistency, and initiative have opportunities to grow alongside the company.

What You’ll Get

• Competitive salary (W-2 position)
• Stable, year‑round work
• One week paid vacation (per company policy)
• Paid holidays (per company policy)
• Structured and supportive team environment
• Opportunity for professional growth within a growing company
• A collaborative workplace focused on professionalism and operational excellence

Our Core Values

At Halco, how we work matters as much as what we build. We operate with:

• Trust and Confidence
• Strong Relationships
• Integrity and Honesty
• Respect and Dignity
• Accountability
• Excellence in Craftsmanship
• Compassion and Understanding
• Faith‑informed conduct