Administrative & Billing Clerk

AppleOne Employment Services; Bakersfield (CA); On-site; USD 32,000 - 48,000; Full time

Job summary

AppleOne Employment Services is seeking an Administrative and Billing Clerk to support day-to-day operations and manage billing, invoicing, and payment records. The role emphasizes accuracy, confidentiality, and clear communication with clients and internal teams.

Responsibilities include processing invoices, maintaining files, resolving billing discrepancies, and assisting with accounts receivable. Ideal candidates have a high school diploma and strong organizational skills, with proficiency in

Qualifications

• High school diploma or equivalent (additional coursework in accounting or administration is a plus)
• Previous experience in an administrative, clerical, or billing role preferred
• Strong attention to detail and organizational skills
• Basic knowledge of billing procedures and office software (e.g., spreadsheets, word processing)
• Good written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines

Responsibilities

• Prepare, review, and process invoices, billing statements, and payment records
• Maintain accurate financial and administrative files (digital and paper)
• Verify billing information, resolve discrepancies, and follow up on outstanding payments
• Assist with accounts receivable and basic accounts payable tasks
• Answer phones, respond to emails, and handle routine correspondence
• Schedule appointments, manage calendars, and support office coordination
• Enter data into accounting or office management systems with a high level of accuracy
• Support other administrative tasks as needed to ensure smooth office operations

Skills

Attention to detail

Organizational skills

Communication skills

Multi-tasking

Billing procedures

Customer service

Education

High school diploma

Tools

Spreadsheets

Word processing

Job description

The Administrative and Billing Clerk is responsible for providing day-to-day administrative support while managing billing, invoicing, and payment records. This role ensures accurate financial documentation, efficient office operations, and professional communication with clients, vendors, and internal staff.

Key Responsibilities

• Prepare, review, and process invoices, billing statements, and payment records
• Maintain accurate financial and administrative files (digital and paper)
• Verify billing information, resolve discrepancies, and follow up on outstanding payments
• Assist with accounts receivable and basic accounts payable tasks
• Answer phones, respond to emails, and handle routine correspondence
• Schedule appointments, manage calendars, and support office coordination
• Enter data into accounting or office management systems with a high level of accuracy
• Support other administrative tasks as needed to ensure smooth office operations

Qualifications

• High school diploma or equivalent (additional coursework in accounting or administration is a plus)
• Previous experience in an administrative, clerical, or billing role preferred
• Strong attention to detail and organizational skills
• Basic knowledge of billing procedures and office software (e.g., spreadsheets, word processing)
• Good written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines

Skills & Competencies

• Accuracy and confidentiality
• Time management and reliability
• Customer service mindset
• Problem-solving and follow-through