Executive Assistant Business Partner III

Uber; Sunnyvale (CA); On-site; USD 100,000 - 125,000; Full time

Job summary

An extraordinary opportunity awaits for an Executive Assistant who thrives in a dynamic environment. Join a forward-thinking company where you will partner with leadership to provide top-tier administrative support. Your role will involve managing complex calendars, coordinating meetings, and planning events that enhance team collaboration and morale. With a focus on proactive problem-solving, you will play a crucial part in ensuring leaders are well-prepared and on time. This innovative firm values your contributions and offers a supportive community where your skills can shine. If you're ready to make an impact and grow within a vibrant team, this position is perfect for you.

Benefits

Bonus Program

Equity Awards

Various Benefits

Qualifications

• 8+ years of administrative experience, preferably supporting VP-level leaders.
• Strong communication and organizational skills with attention to detail.

Responsibilities

• Provide high-level administrative support and manage complex calendars.
• Assist with scheduling meetings and travel arrangements for leaders.
• Coordinate events and track action items from leadership meetings.

Skills

Administrative Support

Calendar Management

Event Planning

Communication Skills

Project Management

Budget Management

Confidentiality

Education

Bachelor's Degree or Equivalent Experience

Tools

Google Calendar

Job description

About the Role

Executive Assistant Business Partners (EABPs) partner with Uber’s leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale.

Do you enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise? Do you want to be a part of an extraordinary EA community? If so, see the day-to-day functions below and apply!

What You’ll Do

• Provide high-level and proactive administrative partnership and manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
• Help ensure leaders are properly prepared and on time for all meetings
• Assist with the scheduling of multiple stakeholder meetings
• Contribute to leadership meetings by taking notes and tracking action items
• Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office
• Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
• Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
• Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
• Follow up and provide reminders on project deadlines, AIs, and deliverables
• Assist with ensuring the timely review and submission of expenses
• May assist with facility/space planning logistics
• May preview and provide feedback regarding team expense reports, and assist with managing leader’s or team’s morale budget
• May work on other tasks and projects as assigned
• May act as ELT coverage back up as needed
• May assist with the Admin program for the org by helping with alignment, coverage, morale, training and development, and hiring

Basic Qualifications

• Minimum 8+ years of administrative experience

Preferred Qualifications

• Minimum 10+ years of administrative experience
• Minimum 6+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
• Experience with Google Calendar
• Experience supporting multiple leaders and complex teams
• Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
• Demonstrated ability to prioritize leaders’ calendar with minimal instruction or supervision
• Ability to proactively identify business needs and opportunities to add value
• Experience working with executive leadership
• Proven track record of structuring calendar cadence to support long term business objectives
• Experience implementing processes and systems to optimize leaders’ time
• Experience owning complex projects from start to finish
• Strong organizational skills with a strong attention to detail
• Experience with budget management
• Ability to work with confidential information
• Experience working in a complex, matrixed and global environment
• Bachelor’s degree or equivalent practical experience

About the Team

For San Francisco, CA-based roles: The base hourly rate range for this role is USD$58.66 per hour - USD$65.15 per hour.

For Sunnyvale, CA-based roles: The base hourly rate range for this role is USD$58.66 per hour - USD$65.15 per hour.

For all US locations, you will be eligible to participate in Uber's bonus program, and may be offered an equity award & other types of compensation. You will also be eligible for various benefits. More details can be found at the following link https://www.uber.com/careers/benefits.

Uber is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by completing this form.

Offices continue to be central to collaboration and Uber’s cultural identity. Unless formally approved to work fully remotely, Uber expects employees to spend at least half of their work time in their assigned office. For certain roles, such as those based at green-light hubs, employees are expected to be in-office for 100% of their time. Please speak with your recruiter to better understand in-office expectations for this role.